Takeaways from a Streamlined Tech Stack:
- A full audit of systems, usage, and costs reveals redundancies, inefficiencies, and clear opportunities for savings.
- Consolidating around core workflows streamlines operations, enhances user experience, and improves team productivity.
- Building flexible, modular systems with automated tracking ensures your digital ecosystem stays efficient and scalable over time.
Over 50% of enterprises waste at least 10% of their annual budgets on underused software and SaaS tools, according to the 2023 Snapshot Survey on Cloud and SaaS Spend Optimization & Automation.
Digital waste often stems from system sprawl — overlapping tools, siloed platforms, and legacy software misaligned with today’s workflows.
Editor's Note: This is a sponsored article created in partnership with Infinum.
Digital consolidation is a proven way to tackle this problem. This includes auditing existing systems, removing redundancies, and aligning tools to actual workflows, which helps organizations reduce costs, improve efficiency, and prepare for scalable growth.
Fortunately, digital consolidation isn’t too difficult to implement. Agencies like Infinum apply these principles when helping enterprises streamline their digital ecosystems:
1. Start With a Full Audit of Your Digital Ecosystem
Digital consolidation begins with visibility because you can’t fix what you don’t fully understand.
Without a comprehensive audit, it’s nearly impossible to identify which systems are redundant, misaligned, or obsolete.
A thorough audit should capture:
- System architecture diagrams
- Codebase structure and quality
- Technology stack inventory
- Integration points and data flows between systems
- Deployment pipelines and DevOps processes
- Resource allocation and hosting environments
“A thorough audit exposes every software license, usage pattern, and integration point. It highlights redundant tools, underused subscriptions, and costly overlaps hiding in plain sight,” says Vanja Jeršek, director of EU Business Development at Infinum.
“A comprehensive review maps your entire digital landscape to reveal overlaps, inefficiencies, and technical debt. This broader visibility is what drives meaningful consolidation and cost reduction.”
This process uncovers unused subscriptions, overlapping functionalities, and disconnected workflows, which are prime targets for cost reduction and efficiency gains.
2. Prioritize Workflow Integration Over Software Counts
Focusing solely on cutting software licenses misses the bigger picture because consolidation is about optimizing how work gets done, not just reducing line items on a budget.
Without improving how teams access information and communicate, organizations risk creating gaps, bottlenecks, or employee frustration that hurt productivity and agility.
The goal is to align tools with core workflows by:
- Centralizing key processes within a unified platform
- Creating consistent user experiences across systems
- Automating handoffs and data sharing between teams
- Reducing reliance on spreadsheets, workarounds, and shadow IT
“Cutting licenses saves money, but won’t fix broken workflows. Aligning tools with how teams work boosts collaboration, cuts manual handoffs, and creates a seamless user experience,” says Jeršek.
“This drives real productivity gains and reduces frustration, far beyond simple cost savings.”
3. Design for Scale and Continuous Optimization
Digital consolidation is a continuous process of creating flexible, scalable systems that evolve with your business, cutting costs today while enabling growth tomorrow.
To future-proof the digital ecosystem, enterprises should:
- Modularize systems for flexibility and easier expansion
- Build in localization and compliance features from the start
- Implement automated audits to track usage and identify waste
- Continuously monitor performance metrics and ROI to guide improvements
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“Scalability isn’t just about tech capacity; it’s about designing systems that can evolve with shifting business priorities,” says Jeršek.
“That means modular architecture, real-time visibility into usage, and a culture of continuous improvement.”
This approach ensures that consolidation delivers lasting value, not just short-term savings.
Why Digital Consolidation Matters Now More Than Ever
As SaaS and cloud spending climb, so does the risk of wasted budget. Only 29% of enterprises have mature processes to optimize these investments, according to Oomnitza.
This inefficiency often results from unchecked system sprawl, such as overlapping tools, siloed platforms, and legacy software misaligned with current business needs.
Digital consolidation addresses this challenge by creating streamlined, efficient systems designed to scale.
Consulting partners like Infinum help enterprises apply these strategies in practice, from system audits to long-term optimization.
Digital consolidation is more than a cost-cutting exercise. It’s a strategic move to simplify complexity, improve performance, and future-proof enterprise operations.
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