Are you in search of a trusted B2B appointment setting company to streamline your lead generation process? We explored authentic client feedback, relevant case studies, and the industry standing of numerous candidates to help businesses like yours discover the best appointment setting services. Browse our directory and customize your search by budget, service scope, geographic reach, and more.
We've thoroughly assessed hundreds of B2B appointment setting companies to highlight the top 10, considering their core services, notable achievements, client feedback, pricing models, and industry recognitions. Explore their specialties and featured success stories to find a suitable partner for your business needs.
The Number 1 B2B Appointment Setting Company as Selected by DesignRush Is...
Belkins
- Best for: Overall
- Average hourly rate: $50
- Minimum budget: $1,000-$10,000
- Founded: 2017
- Size: 250-499
- Location: Dover, DE
- Notable clients: Sekisui Chemical, Alectric Renewables, Appruv, YorkTest, Celerway
Belkins is a B2B lead generation agency specializing in outbound appointment setting, helping businesses secure business meetings with qualified leads. Its appointment setting suite covers lead research, multichannel outreach, and appointment scheduling, tailored to connect clients with ready-to-buy prospects to boost conversion rates. They offer two payment packages for their service, differing mainly by the number of monthly leads and booked appointments.
Belkins Success Story
- Challenge: Sekisui Chemical, a Japanese plastics manufacturer, faced difficulties reaching a niche market for its electric car parts and thermal management solutions. Seeking to connect with specific U.S.-based companies in a narrow-profiled market, the manufacturer partnered with Belkins.
- Solution: Belkins conducted in-depth lead research and adopted an account-based approach, focusing on high-value target accounts. It personalized campaigns for these accounts and synchronized closely with Sekisui to ensure precise lead qualification, enhancing the conversion rate.
- Results: Over four months, Belkins booked 21 appointments, six of which were with Sekisui's dream clients, and achieved a 15% deal closing ratio. Moreover, it generated 800 leads and booked a meeting with a leading U.S. automotive manufacturer, with Sekisui being close to signing deals with three additional companies.
SalesRoads
- Best for: Outreach campaigns
- Average hourly rate: Inquire
- Minimum budget: Inquire
- Founded: 2006
- Size: 100-249
- Location: Boca Raton, FL
- Notable clients: Captify Health, Shell, Bid Retriever, Cadsourcing, Snappet
SalesRoads is a B2B appointment setting company with over 18 years of experience, aiming to secure qualified sales appointments for fast-growing brands. It offers sales outsourcing services, including in-depth lead research, personalized email campaigns, and outbound calling, to ensure high conversion rates and accelerated revenue growth. Its experienced sales development representatives (SDRs) and dedicated sales coaches work closely with clients to create a strategic demand generation playbook, having set over 100,000 appointments for its clients to date.
SalesRoads Success Story
- Challenge: Captify Health contracted SalesRoads’ services to reach new prospects across gastroenterology offices and hospitals. The company previously expanded sales through referrals but wanted to introduce its service to a broader range of gastroenterology executives.
- Solution: SalesRoads crafted a strategic outreach campaign targeting administrators, physicians, executives, and practice managers. Its sales agents generated interest in Captify's managed gastrointestinal prep process and scheduled qualified appointments for the client's sales representatives.
- Results: The outreach campaign was substantially lucrative — SalesRoads successfully scheduled an average of 16 monthly appointments. A notable accomplishment from the campaign was that Captify closed a deal with Cleveland Clinic, the largest client in the company's history.
Check SalesRoads Agency Profile
EBQ
- Best for: B2B warm introductions
- Average hourly rate: Inquire
- Minimum budget: Inquire
- Founded: 2000
- Size: Under 49
- Location: Austin, TX
- Notable clients: Cap Patrol, Enflux, Methodics, Coviance, Solid Border
EBQ provides appointment setting services designed to cultivate relationships with high-quality leads and advance client sales funnels. When businesses partner with EBQ, they receive a dedicated lead generation team comprising a business consultant, project manager, and dedicated specialist, working toward representing the brand and generating leads. The company's SDRs engage prospects through various channels, gradually warming up cold leads to increase enthusiasm for sales calls. Their services also emphasize full transparency, rapid onboarding, and flexible contracts.
EBQ Success Story
- Challenge: Cap Patrol, a company providing technology services for golf clubs, sought to introduce its services to clubs’ respective decision-makers, who were often hard to reach. Despite having a unique solution and strong value proposition, its small team required the assistance of a B2B appointment setting company to connect with the right people and schedule sales meetings.
- Solution: To accommodate the client’s request, EBQ's SDRs reached out to prospects using a warm introduction approach. To secure more bookings, the agents persistently followed up with prospects and built new calling lists for additional outreach.
- Results: In six months, EBQ set up over 100 sales meetings, creating a sales pipeline worth nearly $500,000. Because of these efforts, Cap Patrol closed over $50,000 in business and witnessed a reduced number of no-show meetings.
Abstrakt Marketing Group
- Best for: Cluster scheduling
- Average hourly rate: $149
- Minimum budget: $1,000-$10,000
- Founded: 2009
- Size: 500-999
- Location: St. Louis, MO
- Notable clients: Roofcorp of America, Jan Christine Branded Solutions, Mechanical Service & Systems, Air Comfort, Hayes Contracting LLC
Abstrakt Marketing Group provides B2B appointment setting services to help businesses build steady sales pipelines and secure prospect appointments. Its outbound SDR teams focus on generating high-quality sales opportunities by nurturing relationships with qualified prospects and capturing leads through strategic cold calling and emailing. The process includes lead cleansing, introductions, lead nurturing, and appointment setting, ensuring a streamlined and effective approach to sales outreach.
Abstrakt Marketing Group Success Story
- Challenge: An HVAC company struggled to secure long-term service contracts during the pandemic, relying on small, sporadic projects. Its current load wasn’t sufficient to sustain its operations, prompting the company to seek a strategy for greater market outreach.
- Solution: Abstrakt Marketing initiated a clustered B2B outreach program, targeting commercial and industrial businesses with over 10,000 square feet of air-conditioned space. Leveraging its lead generation expertise, Abstrakt's SDRs predominantly engaged with decision-makers like facility managers and C-level executives via calls and email, gradually building a robust pipeline over several months.
- Results: Over seven months, Abstrakt Marketing set 26 appointments, culminating in a $223,927 project deal. This was the client's largest deal in nearly 20 years and provided significant long-term value.
Check Abstrakt Marketing Group Agency Profile
Callbox Inc.
- Best for: Multi-channel customer prospecting
- Average hourly rate: Inquire
- Minimum budget: Inquire
- Founded: 2004
- Size: 500-999
- Location: Los Angeles, CA
- Notable clients: Yularatech, CLEARGOALS, OpsVeda, Astral Insights, Alliance Cost Containment
Callbox Inc. is a provider of outsourced B2B marketing and sales support services. The company specializes in lead generation and appointment setting, helping businesses overcome challenges in entering new markets, connect with key decision-makers, launch products, and enhance sales pipeline growth. Callbox Inc. employs a multi-channel customer prospecting strategy, using email, social media, voice, and other channels to connect with target prospects and promote service offerings. Leads are then qualified based on specific criteria to ensure they align with business goals and demonstrate purchase intent.
Callbox Inc Success Story
- Challenge: A prominent US-based contact center sought to innovate its lead generation strategies and find prospects beyond existing vendors. The client envisioned enhancing its lead quality and precision targeting to sustain its competitive edge in the market.
- Solution: Callbox Inc. focused on replacing client’s existing outreach methods with innovative techniques to effectively identify and engage new potential leads. Utilizing a blend of human expertise and AI-powered tools, Callbox Inc. targeted a diverse range of industries, including home services, security, retail, healthcare, and more across the entire United States.
- Results: Callbox's efforts resulted in the client scheduling 58 sales appointments, expanding the reach to over 12,000 accounts, and connecting with 1,267 prospects via social media.
Check Callbox Inc Agency Profile
Lead Generators International
- Best for: Cold calling
- Average hourly rate: $99
- Minimum budget: $10,000-$25,000
- Founded: 1992
- Size: Under 49
- Location: Burnaby, Canada
- Notable clients: Firewise Consulting & Learning Academy, Vision33, Healthways, Ascencion Benefits, Blueline Safety
As a B2B appointment setting company, Lead Generators International (LGI) focuses on setting sales-ready appointments, conducting market research, booking demos, researching markets, and registering prospects for webinars and events. The company emphasizes a strategic approach to lead generation, prioritizing quality over quantity and ensuring a high return on investment for its clients. With over 30 years of experience across various industries, LGI is proficient in building value propositions that inspire action, consistently applying best practices from each industry to enhance current B2B campaigns.
Lead Generators International Success Story
- Challenge: Firewise Consulting & Learning Academy approached LGI to increase qualified sales-ready appointments within the Canadian fire service industry. Its goal was to engage with key decision-makers, such as fire chiefs, deputy fire chiefs, and training personnel to promote its online training courses effectively.
- Solution: LGI developed highly targeted phone scripts tailored to resonate with the needs and interests of the intended audience within the fire service sector. The appointment setting company created a database of niche prospects to ensure targeted outreach efforts. It also assigned dedicated specialists to conduct cold-calling initiatives.
- Results: LGI completed a total of 1,700 dials during the outreach campaign. It secured and attended 128 appointments with key stakeholders, achieving a ratio of one appointment for every 13 dials made. 90% of these appointments were rated 'good' to 'very good' in terms of lead qualification and interest by the client.
Check Lead Generators International Agency Profile
The Telemarketing Company
- Best for: Prospect research
- Average hourly rate: $50
- Minimum budget: $1,000-$10,000
- Founded: 1990
- Size: 100-249
- Location: Brighton, United Kingdom
- Notable clients: Person Centred Software, American Express, Bytes, Xero, Equifax
The Telemarketing Company (TTMC) provides high-impact appointment setting and lead generation services tailored for B2B clients. It excels in engaging senior decision-makers through personalized, persuasive phone interactions and conducting systematic prospect qualification based on BANT (budget, authority, need, timescale) criteria. The company leverages unscripted conversations to uncover client pain points and opportunities, supported by comprehensive market intelligence and continuous program improvement through call recordings and real-time reporting.
The Telemarketing Company Success Story
- Challenge: Person Centred Software (PCS) aimed to capitalize on a government initiative promoting digitization in the care sector. Leveraging a short window of opportunity created by pending government funding, the company sought to scale its market outreach and build greater awareness and demand across its product line.
- Solution: The Telemarketing Company implemented a targeted telemarketing campaign with a team of four callers. The campaigns were designed to educate care homeowners and managers about the benefits of PCS's Digital Care System, emphasizing ease of use, compliance benefits, and unique features like an icon-driven care app.
- Results: The Telemarketing Company booked over 566 demo appointments. Beyond engaging with prospects, the client received 2755 responses, enabling it to understand brand perception, market readiness for digitization, and competitor market share, including identifying previously unknown competitors for strategic planning.
Check The Telemarketing Company Agency Profile
Martal Group
- Best for: Pinpoint prospecting
- Average hourly rate: $45
- Minimum budget: $10,000-$25,000
- Founded: 2009
- Size: 50-99
- Location: Toronto, Canada
- Notable clients: Website Closers, Clickworker, Joopy, Spin, Awin
Martal Group specializes in B2B appointment setting and sales outsourcing services, catering to both startups and established Fortune 500 companies. It offers tailored solutions to streamline lead generation processes by leveraging real-time intent data and omnichannel strategies. Operating as a sales-as-a-service company, Martal Group boasts a team of seasoned SDRs and sales executives proficient in sourcing qualified leads through outbound and inbound strategies, driving new client registrations, and securing appointments.
Martal Group Success Story
- Challenge: Brokerage company Website Closers partnered with Martal Group to expand its sales outreach in the competitive US market, targeting digital entrepreneurs looking to sell their online businesses. It sought to enhance its outreach capabilities beyond its existing resources.
- Solution: Martal Group deployed a dedicated team of sales executives who conducted pinpoint prospecting. The team engaged with potential leads based on Website Closers' Ideal Customer Profiles (ICPs) via email, LinkedIn, and phone calls, implementing structured workflows and regular performance reviews to optimize outreach efforts and ensure maximum conversion rates.
- Results: Martal Group has successfully generated 7,000 monthly prospects and 23 qualified leads. This steady stream of high-quality appointments has bolstered Website Closers' pipeline and market presence, enabling them to effectively engage with and convert prospective clients.
Check Martal Group Agency Profile
SalesNash
- Best for: Target segmentation
- Average hourly rate: $49
- Minimum budget: $1,000-$10,000
- Founded: 2019
- Size: Under 49
- Location: Ottawa, Canada
- Notable clients: Yodeck, Panasonic, AstraZeneca, McAfee, Johnson Memorial Health
SalesNash is a B2B appointment setting company that focuses on connecting businesses with key players in their target markets, be it startups, established companies, or enterprise-grade sales teams. Its accounting setting services feature meticulous data validation, customized outreach, and a transparent, client-centric approach to drive significant business growth. Across its operations, the company boasts a 50% average open rate, 99% accuracy in finding data, and a 2% conversion rate across competitive verticals.
SalesNash Success Story
- Challenge: Digital signage platform Yodeck aimed to expand its presence in the European market. Its ambition was to find long-term partnerships, rather than quick deals, requiring precise segmentation and detailed messaging tailored to European targets. Given Europe's linguistic diversity, the client requested to conduct messaging and research in multiple languages.
- Solution: The project began with targeted segmentation to craft a resonant campaign, followed by aligning content and lead generation strategies. SalesNash employed a strategy to maximize efforts through email, LinkedIn, and cold calling across IT system integrators, marketing agencies, and non-English speaking countries.
- Results: SalesNash achieved a 70% open rate and a 15% response rate, scheduling an average of 3-4 pre-qualified partner appointments per week, totaling 18 monthly appointments. Expanding the campaign across non-English speaking countries allowed Yodeck to boost its presence in the European market.
Check SalesNash Agency Profile
Inside Global
- Best for: Multi-region outreach
- Average hourly rate: Inquire
- Minimum budget: Inquire
- Founded: 2010
- Size: 100-249
- Location: Liverpool, United Kingdom
- Notable clients: Silver Peak, GE Digital, Cetrix, Oracle, Klarna
Inside Global offers appointment setting services for B2B technology, SaaS, and software companies, handling early-stage sales processes to allow clients to focus on closing deals. Its B2B appointment setting service includes calendar appointment setting, multi-channel communication implementation, online demos and webinars, follow-up communication, opportunity identification, company screening, and event appointment setting. Its multilingual team arranges hundreds of calls and meetings monthly, using diverse communication methods and follow-ups to ensure high-quality lead generation.
Inside Global Success Story
- Challenge: Silver Peak, a provider of WAN solutions, needed to generate a consistent pipeline for its Enterprise accounts across EMEA. Reaching out to Inside Global, the client aimed to achieve two objectives: (1) generate 40% of the pipeline target through lead generation in marketing, and (2) ensure that one of every three leads converts into a pipeline opportunity.
- Solution: Inside Global deployed a BDR model with three full-time employees covering the UK, France, and the DACH region (Germany, Austria, and Switzerland). The team used a mix of phone and email outreach to secure ten monthly sales appointments.
- Results: The outreach campaigns were a success — 57% of attended appointments led to opportunities, with Inside Global influencing 60% of the total pipeline and contributing 45% of Silver Peak’s net new pipeline. This outcome led to further regional expansion.
Check Inside Global Agency Profile
How We Picked the Best Appointment Setting Service Companies
To select the best appointment setting service companies, we reviewed their testimonials, case studies, industry reputation, team expertise, client roster, and executive management. Our team of agency experts developed a scoring system to measure their overall performance based on several important factors:
- Reviews: Service quality, client satisfaction, and agency reliability
- Portfolio: Successful appointment setting projects with documented results and client testimonials
- Awards and press: Recognitions and accolades from respected third-party sources highlighting innovation and excellence
- Team bios: Overview of team members' expertise and experience in securing a high volume of appointments
- Top services: Core offerings and specialized focus areas
- Appointment setting expertise: Proficiency in scheduling appointments with qualified leads and enhancing client sales funnels
Visit the DesignRush Agency Ranking Methodology for more information on how we research agencies.
10 Most Popular B2B Appointment Setting Companies Compared
| Agency name | Location | Hourly rate | Size | Best for |
| Belkins | Dover, DE | $50 | 250-499 | Overall |
| SalesRoads | Boca Raton, FL | Inquire | 100-249 | Outreach campaigns |
| EBQ | Austin, TX | Inquire | Under 49 | B2B warm introductions |
| Abstrakt Marketing Group | St. Louis, MO | $149 | 500-999 | Cluster scheduling |
| Callbox Inc. | Los Angeles, CA | Inquire | 500-999 | Multi-channel customer prospecting |
| Lead Generators International | Burnaby, Canada | $99 | Under 49 | Cold calling |
| The Telemarketing Company | Brighton, United Kingdom | $50 | 100-249 | Prospect research |
| Martal Group | Toronto, Canada | $45 | 50-99 | Pinpoint prospecting |
| Sales Nash | Ottawa, Canada | $49 | Under 49 | Target segmentation |
| Inside Global | Liverpool, United Kingdom | Inquire | 100-249 | Multi-region outreach |
Best Appointment Setting Services
228 Companies - Rankings updated: April 02, 2026
DesignRush evaluates all call center providers based on its expertise, success stories, and verified client reviews. Some listings may be paid.
Hit Rate Solutions: Affordable Call Center ForSMEs US Businesses
Decreasing costs, saving money, increasing leads, and enhancing your business: make Hit Rate Solutions your first choice for an outsourced call center! [... view Hit Rate Solutions profile ]- Location
- Chicago, Illinois
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $7/hr
- Minimal Budget
- Under $1,000
Nearshore Teams, Seamless Integration
In Remote Team Solutions, we believe in people and contributing to their lives. That's why we build a great place to work where we make sure all the talented staff is motivated, happy, doing a great job, and well remunerated. It's fantastic to see people's lives being changed at the same time that we are [... view Remote Team Solutions profile ]- Location
- Las Vegas, Nevada
- Number of Employees
- 250 - 499
- Portfolios Count
- 6 Projects Listed
Top Provider of Outsourcing and Customer Support
Dalerio Consulting is an international Customer Support, Marketing and Business Process Outsourcing company with rapid growth and steady foundation [... view Dalerio Consulting profile ]- Location
- Durres, Albania
- Number of Employees
- 50 - 99
- Average Hourly Rate
- $10/hr
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 9 Projects Listed
Your business is our business.
Kraft Communications is a Social Media Management and Web Design company dedicated to taking care of your online presence. [... view Kraft Communications profile ]- Location
- Terrace, Canada
- Number of Employees
- Under 49
- Average Hourly Rate
- $56/hr
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 4 Projects Listed
Built For Entrepreneurs
We aim to transform ideas into sustainable businesses using the latest technologies to achieve maximum value creation for our clients. [... see all WartinLabs reviews ]- Location
- Noida, India
- Number of Employees
- Under 49
- Average Hourly Rate
- $40/hr
- Minimal Budget
- $1,000 - $10,000
24/7 live answering for property professionals - real people, not bots
Never miss a lead again. SignMore's U.S.-based receptionists answer calls and chats 24/7/365. We handle lead qualification, appointment scheduling, and emergency maintenance requests for property professionals. We guarantee real people, not bots. [... view SignMore profile ]- Location
- Portland, Oregon
- Number of Employees
- 1000 & Up
- Minimal Budget
- Under $1,000
Welcome to America's Telephone Answering Service.
Offering Call Center Services. With a changing industry and small services being acquired by large call centers, we remain independent, and offer the personalized service and fair pricing you’ve come to expect [... view ATAS profile ]- Location
- Miami, Florida
- Number of Employees
- Under 49
International Business Matchmaking Across 60+ Countries Since 2008
Since 2008 Lava IP International Pte Ltd has delivered fast, reliable, efficient, and highly effective International B2B Appointment Setting, Business Meeting Scheduling, International Business Development, Remote Meeting Setup and Global Business Matchmaking solutions across 60+ countries for clients from [... view Lava IP International profile ]- Location
- Singapore, Singapore
- Number of Employees
- Under 49
- Minimal Budget
- $10,000 - $25,000
21st Century Sales & Appointment Setting.
Success with Systems. An end-to-end service helping organizations with every aspect of the sales cycle. From CRM development, marketing materials, marketing automation, scriptwriting, sales training, sales management, email marketing, social media marketing, and ongoing product and pricing development. [... view Success With Systems profile ]- Location
- London, United Kingdom
- Number of Employees
- Under 49
- Average Hourly Rate
- $80/hr
- Minimal Budget
- $1,000 - $10,000
Quality Products, Ethical People
The Midwest's oldest and most seasoned full-service marketing company is called Blue Chip Marketing. We have served as an official sales representative for some of the biggest businesses in the country since 1981. Additionally, we have provided telemarketing assistance to thousands of small and medium-sized [... view Blue Chip Marketing profile ]- Location
- Cincinnati, Ohio
- Number of Employees
- Under 49
Capture Every Opportunity
Abby Connect is your A.I.-assisted human receptionist bringing top-notch customer service experts and technology together to turn your phone into a customer-delighting, lead capturing, revenue generating machine. [... view Abby Connect profile ]- Location
- Houston, Texas
- Number of Employees
- 100 - 249
Streamlining Your Revenue, Empowering Your Practice.
CEOVerge is a trusted leader in medical billing, offering over 25 years of expertise in maximizing revenue for healthcare providers. We streamline the entire revenue cycle, from claim submission to appeals, ensuring fast, accurate payments while letting providers focus on patient care. [... view CEOVerge profile ]- Location
- Stafford, Virginia
- Number of Employees
- Under 49
- Minimal Budget
- $10,000 - $25,000
3X your sales appointments with AI.
Decimus makes it possible for you to convert a greater proportion of leads into sales appointments than is possible with any other approach, all while significantly streamlining and enhancing every facet of your business's sales processes. [... view Decimus Technologies profile ]- Location
- Montreal, Canada
- Number of Employees
- Under 49
- Average Hourly Rate
- $50/hr
- Minimal Budget
- Under $1,000
- Portfolios Count
- 2 Projects Listed
Custom Software Development Company
Aegis Softtech is an ISO-certified IT consulting and software development company in India with over 20 years of experience serving global clients. We serve across the USA, UK, Canada, Singapore, Australia, and the Middle East. [... see all Aegis Softtech reviews ]- Location
- Rajkot, India
- Number of Employees
- 50 - 99
- Average Hourly Rate
- $25/hr
- Minimal Budget
- $1,000 - $10,000
The #1 Customer Service Outsourcing & BPO Company
With a legacy dating back to 2016, HiredSupport stands as a true trailblazer in the outsourced customer support realm. [... view HiredSupport profile ]- Location
- Rancho Cucamonga, California
- Number of Employees
- Under 49
- Minimal Budget
- Under $1,000
- Portfolios Count
- 3 Projects Listed
We understand that every business is unique, which is why we take a personalized approach.
MediaBloom is a results-driven digital marketing agency specializing in assisting businesses of all sizes to expand and prosper. Our expert team provides an extensive array of services, including Facebook ads, Google ads, website design, AI automations, and SEO. We take a data-driven approach to marketing [... view MediaBloom profile ]- Location
- Northville, Michigan
- Number of Employees
- Under 49
- Average Hourly Rate
- $75/hr
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 3 Projects Listed
24/7 Virtual Receptionist & Answering Services
Responsive Answering Service is a trusted communications solution offering the latest technology, reliability, and affordability to its clients. [... see all Responsive Answering Service reviews ]- Location
- Coral Gables, Florida
- Number of Employees
- Under 49
24/7 Live Answering, Virtual Receptionist & Call Center Solutions
AnswerFirst helps businesses stay connected with real, helpful people answering every call day or night. No bots. No scripts. Just trained Customer Service Professionals who know how to support your customers when it matters most. [... view AnswerFirst Communications profile ]- Location
- Tampa, Florida
- Number of Employees
- 100 - 249
- Minimal Budget
- Under $1,000
B2B Sales Outsourcing, Outbound Lead Generation, Sales Consulting, Sales Training
We Specialize in Sustainable Revenue Growth for Startups [... see all Lunas Consulting reviews ]- Location
- Toronto, Canada
- Number of Employees
- Under 49
- The Pressplay Group has been working in call centre and fulfilment for over 20 years with a team that combines years of industry experience and expertise, enabling the delivery of a one-stop solution that allows clients to focus on what they do best. From the most basic of briefs, we can make it happen [... see all Pressplay reviews ]
- Location
- Barnstaple, United Kingdom
- Number of Employees
- 100 - 249
- Minimal Budget
- Under $1,000
We Provide The Right Virtual Receptionist or Answering Service for Your Business.
At Conversational we serve a variety of business types. Our Staff are specialty trained members of each of those mentioned administrative groups, who excel at their work. The receptionists love dealing with the different cultures and research your business to portray the right fit for you. [... view Conversational LLC. profile ]- Location
- Fredericksburg, Virginia
- Number of Employees
- Under 49
- Minimal Budget
- Under $1,000
Revolutionizing Remote work.
We believe that every BPO company knows and understands what they do. But very few know why they do what they do. And by "why" it does not mean to "make a profit" because that's a result and it always will be.With the Remote Group, our ultimate goal is to build relationships with those who share our beliefs [... view The Remote Group profile ]- Location
- Mabalacat, Philippines
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $20/hr
- Portfolios Count
- 6 Projects Listed
Accelerate Your Revenue.
Revnew's outbound lead generation services help businesses shorten sales cycles and increase ROI. Get qualified leads, data, and expert support. [... view Revnew, Inc profile ]- Location
- Claymont, Delaware
- Number of Employees
- 50 - 99
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 3 Projects Listed
- With a management team whose history in the Business Process Outsourcing industry exceeds 15 years, multi-national operations in several countries, multi-national customers, and a global network that spans 3 countries, Concert8 has been a critical partner to all its customers in achieving business goals. [... view Concert8 profile ]
- Location
- Richmond, Canada
- Number of Employees
- Under 49
US-based Call Center & Live Answering Service
Absent Answer is an American telephone answering service and call center outsourcing company serving customers throughout the United States. [... view Absent Answer profile ]- Location
- Jacksonville, Florida
- Number of Employees
- Under 49
Best Outsourced Virtual BDC Services Company USA
A Virtual Business Development Center (BDC) is an outsourced team specializing in lead management, customer engagement, and sales support. Operating remotely, these professionals handle appointment scheduling, follow-ups, CRM management, and digital customer interactions boosting conversions while reducing [... view Virtual BDC LLC profile ]- Location
- Sugar Land, Texas
- Number of Employees
- Under 49
- Average Hourly Rate
- $200/hr
- Minimal Budget
- Under $1,000
Trusted By Leading Healthcare Providers
Right on Time Billing Services is a Houston-based medical billing company offering coding, claims submission, and full revenue cycle management. We help Home Health, Hospice, and Behavioral Health practices reduce denials and increase revenue. [... view Right On Time Billing profile ]- Location
- Houston, Texas
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $9/hr
- Minimal Budget
- $1,000 - $10,000
Elevate Your Online Presence!
Elevate your online presence with UseCodify, your partners in web design and digital marketing. We specialize in creating captivating websites and boosting your visibility through SEO and innovative strategies. Let us help you stand out, connect with your audience, and achieve your digital dreams [... view UseCodify profile ]- Location
- Berlin, Germany
- Number of Employees
- Under 49
- Average Hourly Rate
- $16/hr
- Minimal Budget
- Under $1,000
- Portfolios Count
- 6 Projects Listed
every call is a connection and every interaction is an opportunity.
Founded in 2019, our call center has swiftly risen to prominence delivering expectational customer service solutions. Celebrating five years of consistent growth, we've reached the pinnacle of our industry. Join us in our journey to success where we prioritize your CSaT and unprecedent performance. [... view Wazowski Outsourcing profile ]- Location
- Cairo, Egypt
- Number of Employees
- 250 - 499
- Average Hourly Rate
- $8/hr
- Minimal Budget
- Under $1,000
Accelerating Growth
Korfshore is a global outsourcing partner delivering smart, scalable, and high-performance offshore teams across multiple industries. We help businesses reduce costs, streamline operations, and access specialized talent in finance, technology, logistics, healthcare, and back-office support. With a strong [... view Korfshore Inc profile ]- Location
- Calgary, Canada
- Number of Employees
- 50 - 99
- Average Hourly Rate
- $10/hr
- Minimal Budget
- $50,000 & Up
Smart way to grow your team remotely!
On a mission to ensure the most satisfying outsourcing experience ever for our valuable clients by providing qualified remote professionals. [... view DigiReps profile ]- Location
- New York City, New York
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $14/hr
- Minimal Budget
- $1,000 - $10,000
Affordable Data entry services and solutions for your business
virtualousPRO offers affordable, high-quality data entry services enabling SMEs to outsource key needs. Our end-to-end data management spans collecting, processing, integrating into CRMs cleanly formatted info ready to fuel decisions and growth. Cross-checking for accuracy, custom daily reporting, s [... see all VirtualousPRO reviews ]- Location
- Guwahati, India
- Number of Employees
- 50 - 99
- Average Hourly Rate
- $4/hr
- Minimal Budget
- Under $1,000
- Portfolios Count
- 2 Projects Listed
Maximize Your Opportunities With a Virtual Receptionist - We Never Miss a Call!
Starry Solutions is more than just a virtual receptionist; we act as an extension of your team. Our US-based team learns the ins and outs of your home service business, providing knowledgeable answers to build rapport with every caller. Regain your work-life balance, increase lead conversion, and nurture [... view Starry Solutions profile ]- Location
- San Diego, California
- Number of Employees
- Under 49
- Minimal Budget
- Under $1,000
- Portfolios Count
- 1 Project Listed
AI-Powered Medical Billing Company
Dastify Solutions is an AI-powered medical billing/RCM company (Austin, TX). 500+ certified experts cut errors by 99%. Full RCM, AR, & credentialing for 75+ specialties on a pay-for-paid model. Integrates with 600+ EHRs. [... view Dastify Solutions profile ]- Location
- Austin, Texas
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $15/hr
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 1 Project Listed
Public sector sales acceleration
Our B2G sales team helps you set more meetings and win more deals with state and local government agencies at a fraction of the cost of hiring internally. [... view SLED Sales profile ]- Location
- Tempe, Arizona
- Number of Employees
- Under 49
- Minimal Budget
- $1,000 - $10,000
Your employee costs, re-imagined lower
Kimon Services is a UK-based company specializing in cost-effective outsourced business admin solutions, including dedicated customer support, data entry, and back-office staffing. We offer managed offshore teams and Employer of Record (EOR) services tailored to client needs, helping businesses reduce costs [... view Kimon Services profile ]- Location
- London, United Kingdom
- Number of Employees
- 1000 & Up
- Average Hourly Rate
- $10/hr
- Minimal Budget
- Under $1,000
- Welcome to Flexisales, an accountable, results driven organization with the primary objective of enabling our customers meet or exceed their sales targets one quarter at a time. [... view Flexisales profile ]
- Location
- Las Vegas, Nevada
- Number of Employees
- Under 49
- We Help Companies Sell More. One Company. One Culture. Different Specialisms. [... view ELEVATE profile ]
- Location
- Bristol, United Kingdom
- Number of Employees
- 100 - 249
- Business to Business Telemarketing [... view A Better Call profile ]
- Location
- Boston, Massachusetts
- Number of Employees
- 50 - 99
- You may contract for as briefly as a month or ongoing for as long as your need continues - LK Marketing supports you all the way. [... view LK Marketing profile ]
- Location
- Oconomowoc, Wisconsin
- Number of Employees
- Under 49
- DRolls Associates helps companies maximize their growth by filling up their pipeline with qualified sales meetings. [... view DRolls Associates profile ]
- Location
- Newton, Massachusetts
- Number of Employees
- 100 - 249
- Xen Consultants is a vibrant Telemarketing Agency specialising in the creation of bespoke marketing campaigns. [... view Xen Consultants profile ]
- Location
- Wolverton, United Kingdom
- Number of Employees
- Under 49
Medical Reception Service
Offer your patients a professional & compassionate, live medical receptionist, 24 hours a day, 7 days a week. Discover WellReceived's receptionist service. [... view WellReceived profile ]- Location
- Portland, Oregon
- Number of Employees
- 250 - 499
Remote Teams For Mid-Market Companies
Origo offers a platform solution for fast-growth, mid-market companies, that enables operational improvement. We give our partners the people, process, tech, and data that they need to accelerate their growth, scale operations, while reducing their overhead. [... view Origo profile ]- Location
- Melbourne, Australia
- Number of Employees
- 1000 & Up
Get More Qualified B2B Leads to Save TIME, REVENUE & RESOURCES on Prospecting & Lead Qualification.
At EmailMiners, our mission is to provide businesses with a service that eases their woes of "Prospecting and Lead Qualification."We do all the outbound lead generation for you know you should be doing but don't have the time. [... see all EmailMiners - B2B Lead Generation Agency reviews ]- Location
- Pune, India
- Number of Employees
- Under 49
- Average Hourly Rate
- $20/hr
- Minimal Budget
- $1,000 - $10,000
The B2B Growth Company
SalesHive is a B2B Lead Generation Agency that uses cold calling, email, and linkedIn to book meetings with qualified buyers by using our proprietary sales outreach platform and CRM. [... view SalesHive profile ]- Location
- Denver, Colorado
- Number of Employees
- 100 - 249
- Average Hourly Rate
- $50/hr
- Minimal Budget
- $1,000 - $10,000
- Portfolios Count
- 5 Projects Listed
Build a Million-Dollar Pipeline Filled With High-Quality Leads, Effortlessly.
Delivering SQL's in the form of appointments in the B2B tech space. [... view DemandZEN profile ]- Location
- Raleigh , North Carolina
- Number of Employees
- 100 - 249
Air Calling - B2B Demand Generation
Air Calling - Global demand generation solutions powered by digital transformation services & Deliver Quality Leads. [... view Air Calling profile ]- Location
- Miami, Florida
- Number of Employees
- 100 - 249
Transforming Chiropractic Practices with LRD Media.
We are passionate about helping chiropractors in navigating the digital landscape and achieving success. With our specialized expertise in digital marketing, we develop customized strategies to enhance online visibility, attract new patients, and drive practice growth. [... view LRD Media profile ]- Location
- Mexico City, Mexico
- Number of Employees
- Under 49
One Focus. One Result.
At Yarlab Agency, we as Marketing Automation Geeks specialize in optimisation of your marketing efforts with cutting-edge automation tools. As your technical helpers, we simplify complex processes, ensuring your business runs smoothly and efficiently. From optimizing customer journeys to integrating [... view YarLAB profile ]- Location
- Kyiv, Ukraine
- Number of Employees
- Under 49
- Average Hourly Rate
- $33/hr
- Minimal Budget
- Under $1,000
Why People Trust DesignRush
Rated 4.8 on Google and 4.7 on Trustpilot, DesignRush Agency Directory is a reliable resource for finding appointment setting companies. We owe this to our executive selection team, which follows a strict screening process when featuring agencies on the platform, assessing key performance indicators, like portfolio, client reviews, and industry reputation.
Learn more about DesignRush Agency Ranking Methodology.
Sources
DesignRush sustains a directory of over 30,000 agencies categorized by service category, location, expertise and reviews. We build our database in two ways:
- Our dedicated team of agency experts actively search the web for top performing companies. We then pull information from their websites, online presence and client testimonials to verify their status and qualifications prior to listing.
- The agencies listed get notified of their profiles on the website and they can choose to claim it or not, which suggests their availability for more collaborations.
Agencies can also reach out to DesignRush and must go through the verification process prior to being listed.
B2B Appointment Setting Company Hiring Guide
What is an appointment setting company?
An appointment setting company is a specialized firm that schedules appointments for other businesses. These companies often serve businesses that rely on appointments for sales consultations, service offerings, or other business meetings.
The primary role of an appointment setting company is to handle the initial stages of sales and marketing outreach by contacting potential clients or leads, engaging them in conversation, and arranging a time for a more detailed discussion or presentation with a sales representative or service provider from the hiring company.
This service is precious in B2B (business-to-business) environments where establishing initial contact and securing face-to-face or virtual meetings can be crucial for closing sales and establishing partnerships.
Appointment setting companies use various tools and strategies to efficiently manage these tasks, including customer relationship management (CRM) systems, automated scheduling tools, and skilled telemarketing personnel. Their expertise helps their clients focus on closing deals and providing services rather than on the often time-consuming process of lead generation and appointment scheduling.
According to recent industry statistics, appointment setting companies are crucial in enhancing business growth. The appointment scheduling software market is set to grow by 13.1% by 2026. Local businesses have likewise seen an increase in revenue by 120% after adding online booking systems to their website. Meanwhile, over 46% of appointments are booked online.
For example, a US-based software company partnered with UnboundB2B to enhance its lead conversion rates by 178% using content syndication and email marketing. The company faced challenges expanding its customer base and generating quality leads across various sectors. UnboundB2B employed a targeted approach, including understanding the target audience, telemarketing, email marketing campaigns, and predictive analytics, resulting in 476 high-quality leads generated, a 72% increase in conversion rates, and a 93% boost in ROI over three months.
What does an appointment setting company do?
Appointment setting company specializes in scheduling meetings, calls, or appointments between clients and potential customers on behalf of businesses. They often use various communication channels such as phone, email, or online platforms to coordinate and confirm appointments, helping organizations to streamline their sales and outreach processes.
Appointment setting services usually include:
- Market research: Conducting in-depth analysis to understand market trends, target audience preferences, and competitor strategies, providing valuable insights for effective appointment setting campaigns.
- Lead generation: Identifying and qualifying potential leads through targeted strategies, ensuring a steady stream of prospects for appointment scheduling.
- B2B appointment setting: Facilitating appointments between businesses, ensuring seamless communication and coordination to drive business growth and partnerships.
- Customer support appointments: Managing and scheduling appointments for customer inquiries, support requests, and service consultations, enhancing customer experience and retention.
- Calendar management: Efficiently organizing and managing appointment schedules, ensuring optimal utilization of time and resources.
- Telemarketing services: Utilizing phone calls to promote products or services, generate leads, and schedule appointments, leveraging direct communication for practical appointment setting.
- Event scheduling: Coordinating and scheduling appointments for events, conferences, or seminars, ensuring smooth logistics and participant engagement.
- Reminder services: Sending timely reminders to clients and prospects about upcoming appointments, reducing no-shows, and optimizing appointment attendance rates.
- CRM integration and support: Integrating appointment scheduling systems with customer relationship management (CRM) software, streamlining data management, and enhancing customer engagement.
- Follow-up calls: Conducting follow-up calls post-appointment to gather feedback, address concerns, and nurture leads.
We can see the effectiveness of appointment setting services in the success story presented by SalesRoads. The company helped Kuebix, a transportation management system provider, overcome challenges in converting freemium users to paying customers and engaging with enterprise accounts. It established a dedicated inside sales team that booked 966 appointments with prominent enterprises, significantly enhancing Kuebix's market reach.
What is the difference between an appointment setting company and a BPO company?
The difference between an appointment setting company and a BPO company lies primarily in their scope of services and focus. While both companies provide services that help other businesses improve their operations, appointment setting companies are more niche and focused on scheduling and lead management. In contrast, BPO companies offer a more comprehensive range of services, including outsourcing several business functions.
Appointment setting companies primarily focus on the following:
- Generating leads and scheduling appointments
- Creating and updating contact databases
- Developing targeted marketing strategies
- Facilitating meetings and follow-ups
- Virtual meeting support
BPO companies' areas of expertise typically include:
- Customer service outsourcing
- Technical support
- Data entry and processing
- Human resources (HR) outsourcing
- Accounting and finance services
- IT support and development
How much does the appointment setting cost?
Appointment setting typically costs between $500 and $5,000 for a set number of appointments. Besides flat rate, other pricing models include:
- Hourly rate, which usually ranges from $15 to $100
- Commission-based fee, which can be between 1% and 30 of the resulting sale
- Pay-per-appointment rate, which can range from $20 to $200
The precise cost of appointment setting services is influenced by the complexity of the sales process, the industry targeted, the geographical location, and the expertise required to engage potential clients effectively. The volume of appointments needed and the payment structure (e.g., per appointment or monthly retainer) also significantly impact the pricing.
The top 50 appointment setting companies on DesignRush charge an average of $22 per hour. Around 3.7% accept projects with a minimum budget of less than $1,000, while 2.9% require a $50,000+ minimum budget.
Why should you hire an appointment setting company?
You should hire an appointment setting company to streamline your scheduling processes and enhance your sales team's efficiency. These companies specialize in managing calendars, ensuring that your team can focus on closing deals rather than juggling appointments. Their lead qualification and appointment management expertise can significantly increase conversion rates and improve business productivity.
Appointment setting services benefits include the following:
- Time savings: These companies streamline sales processes, reduce costs, and provide quality leads, freeing up your sales team to focus on converting leads effectively.
- Growing your contact database: They ensure your database is up-to-date and well-analyzed, leading to better targeting and improved accuracy in reaching potential clients.
- Increased sales ROI: With a tailored approach and a focus on client goals, appointment setting services can significantly boost your return on investment by targeting the right prospects.
- Specialized services: These companies offer expertise in specific industries, ensuring that your appointments are with qualified leads relevant to your business.
- Marketing strategy development: They help develop effective marketing strategies using digital channels like email, SEO, social media, and Google Ads, leading to a steady stream of qualified leads.
An example of the advantages an appointment setting company can bring in the case of Sekisui Chemical, a Japanese company specializing in thermal management solutions. The business partnered with Belkins, an appointment setting company, and in four months, they secured 21 appointments, including 6 with their top-choice clients, leading to a 15% success rate in closing deals.
Belkins encountered challenges in reaching a niche market and limited locations but overcame these obstacles through thorough lead research and an account-based strategy. This effort generated 800 leads, booked 21 meetings, and paved the way for potential deals with three companies.
How do I choose an appointment setting company?
Choose an appointment setting company by following these comprehensive steps:
- Define your goals and requirements: Start by clearly defining what you want to achieve with appointment setting services. Consider your target audience, industry specialization, lead generation objectives, and desired outcomes.
- Research and shortlist companies: Conduct thorough research to identify potential appointment setting companies that align with your goals. Look for companies with a proven track record, positive client testimonials, industry experience, and a good reputation.
- Send a Request for Proposal (RFP): Prepare a detailed RFP outlining your requirements, expectations, budget, timeline, and any specific criteria you have. Send the RFP to your shortlisted companies and request proposals from them.
- Interview potential candidates: Schedule interviews with the companies that submit compelling proposals. Use these interviews to discuss their approach, strategies, tools, team expertise, reporting mechanisms, and how they plan to meet your goals.
- Evaluate external resources: Consider involving external resources like industry experts or consultants if you need additional expertise or guidance in evaluating appointment setting companies.
- Review proposals and conduct due diligence: Carefully review the proposals you receive, considering factors such as pricing, services offered, service level agreements (SLAs), reporting transparency, data security measures, and past performance metrics.
- Check references and client testimonials: Reach out to the companies' references and existing clients to get insights into their experiences. Pay attention to feedback regarding communication, results delivered, and overall satisfaction.
- Compare and analyze: Compare the proposals, interview feedback, due diligence findings, references, and client testimonials to make an informed decision.
- Make a decision and negotiate terms: Based on your analysis, select the appointment setting company that best meets your requirements. Negotiate terms, pricing, and contract details to ensure a mutually beneficial partnership.
- Monitor progress and provide feedback: Once you've engaged with the appointed company, monitor their progress closely. Provide feedback regularly and address any concerns promptly to ensure a successful partnership.
Do you need help finding a suitable appointment setting company? Visit our Marketplace and let us know the details of your project. We'll find the top candidates that suit your needs for free!
What are the key success metrics utilized by appointment setting companies?
The key success metrics utilized by appointment setting companies are the following:
- Number of appointments set: Reflects the total number of appointments secured.
- Appointment show rate: Indicates the percentage of scheduled appointments attended by prospects.
- Call-to-appointment ratio: Measures the effectiveness of calls in securing appointments.
- Lead quality score: Assesses lead quality and conversion potential.
- Client retention rate: Gauges client satisfaction and loyalty.
- Conversion rates: Percentage of appointments that lead to sales.
- Average time to secure an appointment: The average time it takes for an appointment setter to schedule a meeting with a potential client.
What questions do I ask when hiring an appointment setting company?
When hiring an appointment setting company, asking the right questions will ensure they align with your needs and expectations.
Consider asking the following:
Relevant Background
- What experience do you have in appointment setting for our industry?
- Can you provide examples of successful appointment setting campaigns you've executed?
- How do you stay updated with industry trends and best practices in appointment setting?
- How do you train your appointment setters, and what qualifications do they possess?
- What is your success rate with clients in our industry over the past year?
Company Services and Processes
- What services do you offer as part of your appointment setting packages?
- How do you qualify leads before scheduling appointments?
- What tools and technologies do you use to manage appointments and track results?
- Can you explain your process for integrating with a client's existing CRM systems?
- How do you handle data privacy and security in your appointment setting operations?
The Project
- How do you customize appointment setting strategies based on each client's unique needs?
- What is your approach to handling objections and ensuring appointments are attended?
- How do you measure and report on the success of appointment setting campaigns?
- What follow-up procedures do you implement to ensure long-term engagement after the initial appointment?
What are the best B2B appointment setting companies in the U.S.?
The best appointment setting companies in the United States are:
- AnswerConnect
- 4.8 stars on DesignRush (5 reviews)
- 4.8 stars on Google (112 reviews)
- Top clients: Early Impact, CPC Direct, Fujitsu, Old Castle
- The Digital Edge
- 4.6 stars on DesignRush (3 reviews)
- Top clients: Cerulaxis, Stay Branded, PatPat, 3DRose
- Pipeful
- 5.0 stars on DesignRush (41 reviews)
- Top clients: Google, Societe Generale, Seismic, Microsoft
- Â MKC Agency
- 4.9 stars on DesignRush (20 reviews)
- 5.0 stars on Google (8 reviews)
- Top clients: CacheFly, Tech Stack Advertising, Justine the Witch, JK Tech
- Belkins
- 4.9 stars on DesignRush (13 reviews)
- 4.8 stars on Google (5 reviews)
- Top clients: Alectric Renewables, Bagcorp, Custom Channels, Appruv
About The Author and Expert Reviewer
Bojana Trajcheva is a seasoned content editor and innovation researcher with extensive experience in the tech and marketing industries. Formerly Editor-in-Chief at Studentsko Eho, she developed a strong foundation in content creation and editorial leadership. Bojana further honed her skills in senior innovation research roles and now brings this combined expertise to her work as an editor at DesignRush.
Andrija Savić is an accomplished and highly competent sales professional with record-breaking achievements. His work at BSC Kragujevac, a leading European NGO affiliated with SPARK Netherlands, resulted in a 24% increase in course completion rates. While at Global Media Box, his team contributed 26.5% of the company's monthly sales in just seven months. Since becoming the Director of Client Relationships at DesignRush, the business has gained a 700% revenue increase, a testament to his proven competency and dedication to customer satisfaction.
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