Our expert analysts identified the leading payroll companies that help businesses process payroll calculations, payroll tax statements, year-end taxes and more. Compare them by location, team size, pricing, reviews, and more to choose a reliable payroll service provider your business needs.

  

List of the Best Payroll Service Providers

490 Companies
Rankings updated: June 24, 2025
  • Remofirst

    Legally employ anyone, anywhere with one click.
    Remofirst was founded in 2021, remote-first since the very beginning. Our mission is to simplify the way companies build remote teams. We believe in people, excellence, and delivery. Our pricing  [... view the full profile of Remofirst]
    San Francisco, California
    50 - 99 Inquire Under $1,000
    VISIT WEBSITE
  • Dimov Tax

    Let us save you time & money.
    Dimov Tax offers expert domestic and international tax and financial services, including individual and business tax preparation, cryptocurrency and stock taxation, IRS/state notice resolution  [... view the full profile of Dimov Tax]
    Denver, Colorado
    Under 49 Inquire Inquire
    VISIT WEBSITE
  • Alp Consulting

    Leading Recruitment & Staffing Company in India
    Alp Consulting is one of the best recruitment consultancies in India, handling recruitment and staffing for several Fortune 500 companies. Apart from supporting new initiatives with their hiring  [... view the full profile of Alp Consulting]
    Bengaluru, India
    250 - 499 $100/hr Under $1,000
    VISIT WEBSITE
  • DiscoverMyBusiness

    Top Rated: 5-star Average Reviews
    Digital Marketing Services
    If your business needs help with generating qualified leads and getting real results from your online marketing, our campaigns require specialized market knowledge, and that’s where we can help!  [... view the full profile of DiscoverMyBusiness]
    New York City, New York
    Under 49 $300/hr $1,000 - $10,000
    VISIT WEBSITE
  • BetterQA

    Delivering Top Quality. Always.
    BetterQA is a software testing company based in Cluj-Napoca that helps startups to enterprise teams ship safer, more reliable software through thoughtful QA services tailored to real-world needs. We  [... view the full profile of BetterQA]
    Cluj-Napoca, Romania
    50 - 99 $25/hr $10,000 - $25,000
    VISIT WEBSITE
  • MKC Agency

    Scale revenue with content that converts
    MKC Agency: Your partner in accelerating B2B sales for MSPs and Telcos through strategic lead generation and effective content marketing. We align sales and marketing with an ethical approach to fuel  [... view the full profile of MKC Agency]
    Orlando, Florida
    Under 49 $125/hr $1,000 - $10,000
    VISIT WEBSITE
  • Vinova

    Top Rated: 5-star Average Reviews
    Award-winning and Passion-driven app development company. More than a Tech partner.
    Top 10 Web and Mobile App Developer in Singapore | ISO Certified | Top 100 Singapore's fastest-growing companies 2024  [... view the full profile of Vinova]
    Singapore, Singapore
    250 - 499 $30/hr $1,000 - $10,000
    VISIT WEBSITE
  • Outbooks

    Quality & Certainty
    Outbooks is a leading provider of accounting and financial outsourcing services to small and medium enterprises in UK, Australia and Ireland.  [... view the full profile of Outbooks]
    London, United Kingdom
    250 - 499 $20/hr Inquire
    VISIT WEBSITE
  • GOIGI.com

    Design | Development | Marketing | Research
    Empowering Every Stage of Your Business Journey through latest Technology & Digital Marketing Strategies.Every business, regardless of its industry or stage, has a unique story to tell. At GOIGI, we  [... view the full profile of GOIGI.com]
    Delaware City, Delaware
    100 - 249 $15/hr $1,000 - $10,000
    VISIT WEBSITE
  • Premium Software Development & Tech Recruitment Services
    IT managed services, offshore team in Poland , Romania , and LATAM , highly-technological clients with ultra high satisfaction  [... view the full profile of DevsData Tech Talent]
    New York City, New York
    Under 49 $55/hr Inquire
    VISIT WEBSITE
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  • FutureSolve

    A single place of trust for operational and organizational performance.
    Bringing together CHRO Advisory Services paired with innovative technology recommendations to impact the future of work strategy . Our network has some of the TOP CHROs working to help midcap and  [... view the full profile of FutureSolve]
    Dallas, Texas
    Under 49 Inquire $1,000 - $10,000
  • The Apptitude

    Think Big. Think The Apptitude - We build apps that build your business.
    Think Big. Think The Apptitude. This is not merely a slogan - we welcome challenges and deliver sustainable results as per the needs and timeline of clients. From startups to established businesses  [... view the full profile of The Apptitude]
    Houston, Texas
    100 - 249 $50/hr $25,000 - $50,000
  • Business - Technology - Development
    Xceed Bangladesh Ltd. is a premium website design and web development company in Chittagong, Bangladesh with expert specialization in Corporate Custom Website Design, Custom Web Application  [... view the full profile of Xceed Bangladesh Ltd.]
    Chattogram, Bangladesh
    Under 49 $10/hr Under $1,000
  • LeadBuds

    Transforming Sales Growth Through Science
    LeadBuds is a specialized B2B lead generation company that leverages over a decadmpowerment. Built on trust and reliability, LeadBuds delivers consistent value through tailored LinkedIn and email  [... view the full profile of LeadBuds]
    Kyiv, Ukraine
    Under 49 $25/hr $1,000 - $10,000
  • EYE35DESIGN

    Creative Solutions Taking Your Vision to Another Dimension
    EYE35DESIGN is a B2B creative solutions agency specializing in branding, website development, marketing & strategic graphic design.  [... view the full profile of EYE35DESIGN]
    Houston, Texas
    Under 49 Inquire $1,000 - $10,000
  • Raya Contact Center

    FIRST CLASS CX DOMAIN EXPERTISE
    RAYA Customer Experience is a world-class business process outsourcing (BPO) and contact center outsourcing (CCO) service provider offering customer experience management, seat rental solutions  [... view the full profile of Raya Contact Center]
    Giza, Egypt
    250 - 499 $100/hr Inquire
  • Data Titan

    Software, mobile and SaaS application development since 2004.
    We are located in beautiful Phoenix, Arizona, and we can meet you in person anywhere in Arizona or Southern California. We have clients coast to coast and we have a long and proud history as a  [... view the full profile of Data Titan]
    Phoenix, Arizona
    Under 49 $100/hr $1,000 - $10,000
  • Helpware

    Amazing Customer Experiences. Together.
    Helpware builds customized teams in Customer Service and Back Office for industry leading startups and modern companies.  [... view the full profile of Helpware]
    Lexington, Kentucky
    1000 & Up $25/hr $10,000 - $25,000
  • Impala Intech

    YOUR INNOVATION PARTNER FOR SOFTWARE DEVELOPMENT
    Impala presents a range of software development services that empower businesses to embrace innovation and maintain a competitive edge. Our unique proposition allows you to employ full-time engineers  [... view the full profile of Impala Intech]
    Dhaka, Bangladesh
    50 - 99 $40/hr $10,000 - $25,000
  • GOPA Com.

    Bridging Europeans
    GOPA Com.: Shaping the Narrative, Connecting Europe. We are more than just a communication agency we are a strategic partner empowering and shaping narratives for and with our clients. We combine  [... view the full profile of GOPA Com.]
    Brussels, Belgium
    100 - 249 Inquire $10,000 - $25,000
  • Executive Search Firm in Ho Chi Minh City, Vietnam
    Invest Talent JSC specializes in Executive Search & Selection services, catering to the needs of clients in Vietnam and the APAC region. As your trusted recruitment partner, I-Talent stands ready to  [... view the full profile of Invest Talent JSC]
    Ho Chi Minh, Vietnam
    Under 49 $50/hr $1,000 - $10,000
  • Symfa

    Software Development Skills Under One Roof
    Symfa is a custom software development company with over 250 employees worldwide. With a Customer Care center located in Miami Dade, Florida, and a Delivery center in Europe, the company has a global  [... view the full profile of Symfa]
    Sunny Isles Beach, Florida
    250 - 499 $50/hr $10,000 - $25,000
  • SaaSify Labs

    Unleash Potential with SaaSify Labs.
    SaaSify Labs is a team of tech enthusiasts dedicated to driving growth through innovative solutions. We excel at helping businesses flourish in the digital era, combining expertise, creativity, and a  [... view the full profile of SaaSify Labs]
    Austin, Texas
    Under 49 $40/hr $1,000 - $10,000
  • Software Solutions Re-Imagined
    ImagiNET Ventures, based in Chennai with a branch in Dubai, has been transforming innovative ideas into digital solutions since 2006. With over 1,450 successful projects, we specialize in custom  [... view the full profile of ImagiNET Ventures (P) Ltd]
    Chennai, India
    Under 49 Inquire Under $1,000
  • Ingenium

    Helping small businesses thrive.
    We provide bookkeeping, digital marketing, and administrative support for small business owners at prices they can afford. Whether you need an advisor to guide your next steps or an expanded team  [... view the full profile of Ingenium]
    Winchester, Virginia
    Under 49 $125/hr $1,000 - $10,000
  • EchoGlobal

    GLOBAL TECH TALENT, LOCAL IMPACT.
    EchoGlobal Tech specializes in delivering exceptional remote engineering talent aligned with your company's values and cultural ethos. Always quality over quantity!  [... view the full profile of EchoGlobal]
    Tallinn, Estonia
    Under 49 $40/hr Inquire
  • Navicosoft

    Where Ambitions Become Achievements - Your Premier Digital Marketing and Branding Partner.
    Navicosoft: A Global Award Winner, Premier Aussie digital partner since 2008. Digital marketing services, Web design & development, SEO, Social Media Marketing and much more. Serving 17000+ clients  [... view the full profile of Navicosoft]
    Melbourne, Australia
    100 - 249 Inquire $1,000 - $10,000
  • iQuasar

    Enabling Excellence
    iQuasar, a Northern Virginia tech leader with 20+ years of experience, specializes in Software Development, AI Integration, Web & App Development, Software Team Augmentation & More. We hold an A+ BBB  [... view the full profile of IQuasar]
    Sterling, Virginia
    100 - 249 Inquire Inquire
  • Avant Tech

    Fastest and Reliable Recruitment Agency in Nigeria, and Georgia (USA)
    Avant Tech is an Innovation driven company operating in the US, Nigeria and the Philippines, We specialize in the recruitment of international across countries and carry our Business Process  [... view the full profile of Avant Tech]
    Peachtree City, Georgia
    50 - 99 $200/hr Under $1,000
  • A Single Place to Fulfill Your All Accounting and Finance Management Needs.
    CapActix is an ISO 9001:2015, 27001:2013, and GDPR-certified Offshore Staffing Company. With a team of 120+ experts, we specialize in providing finance and accounting outsourcing services to  [... view the full profile of CapActix Business Solutions]
    New York City, New York
    50 - 99 $10/hr $1,000 - $10,000
  • Peterson SEO

    Growing Your Business Starts With Us!
    Peterson SEO is on fire when it comes to marketing your business online. We specialize in website design, seo and brand reputation services that will get you noticed by more customers than ever  [... view the full profile of Peterson SEO]
    Chico, California
    Under 49 $100/hr $1,000 - $10,000
  • Intellofy

    Your Global Workforce.
    Intellofy Technologies is a premier outsourcing and digital marketing agency specializing in delivering top-tier talent and innovative solutions. With a strong focus on client satisfaction, we provide  [... view the full profile of Intellofy]
    Delhi, India
    Under 49 $7/hr $1,000 - $10,000
  • Offshore Data Entry Service: Precision, Speed and Security
    Top Offshore BPO company  [... view the full profile of Offshore India Data Entry]
    Chicago, Illinois
    100 - 249 $5/hr $10,000 - $25,000
  • Keach Assistants

    Transform Your Workflow with Highly Skilled Virtual Assistants.
    Keach Assistants is a U.S.-based virtual assistant company specializing in providing expert bookkeeping, accounting, eCommerce, and data entry services. Our team of highly skilled virtual assistants  [... view the full profile of Keach Assistants]
    Houston, Texas
    Under 49 $10/hr $1,000 - $10,000
  • Building Better Business with us!
    Upcloud Accounting is a virtual accounting firm located in Quezon City, Philippines, and is an expert in all areas of accounting, bookkeeping, consulting, outsourcing, payroll, taxes (PH), and  [... view the full profile of Upcloud Accounting]
    Quezon City, Philippines
    Under 49 $25/hr Under $1,000
  • Zibu Agency

    We work to fit your needs
    We specialize in creative content creation, animations, websites, and audiovisuals for different digital formats such as social media and email.  [... view the full profile of Zibu Agency]
    Alajuela, Costa Rica
    Under 49 $25/hr Under $1,000
  • Talent without borders, opportunity beyond edges!
    Talenton Global excels in identifying and securing top talent, matching them with the best opportunities worldwide. Our team of experienced headhunters operates globally, driven by the belief that  [... view the full profile of Talenton Global Pte. Ltd.]
    Singapore, Singapore
    Under 49 Inquire Inquire
  • Digitally And Truely Yours
    Digital Elliptical is a dynamic software development and digital solutions company dedicated to delivering high-quality, customized services across various industries.  [... view the full profile of Digital Elliptical]
    Karachi, Pakistan
    50 - 99 $50/hr Inquire
  • EcomVA

    360° Ecommerce Coverage.
    EcomVA's virtual assistants are here to support your e-commerce endeavors. Our services encompass virtual assistant support, Amazon VA assistance, and e-commerce SEO strategies, all designed to  [... view the full profile of EcomVA]
    Fremont, California
    50 - 99 $10/hr Under $1,000
  • Agile Pro Solutions

    Possibilities made real
    At Agile Pro Solutions success is our primary drive. Agility, rapid growth, client satisfaction, expertise and continuous improvement, this is what we stand for. We connect the best talent with client  [... view the full profile of Agile Pro Solutions]
    Boca Raton, Florida
    100 - 249 $14/hr Inquire
  • Accounting is the language of business
    Skylight Financial, Inc. is a professional services firm, offering accounting and advisory solutions for organizations large and small.  [... view the full profile of Skylight Financial]
    New York City, New York
    Under 49 $100/hr Inquire
  • Instant Solution

    Effortlessly Accurate, Every Time
    Instant Solution is a top BPO company in Bangladesh, offering world-class call center, data management, and business support services globally. With expertise in data processing, customer support  [... view the full profile of Instant Solution]
    Dhaka, Bangladesh
    Under 49 $8/hr Under $1,000
  • CapexCPA

    Choose Change Choose Capex
    We are technology driven Accountants helping you optimize technology and utilize cloud and artificial technology to make Accounting, Bookkeeping and your Taxes painless. We have a great system to  [... view the full profile of CapexCPA]
    Mississauga, Canada
    Under 49 $100/hr $1,000 - $10,000
  • People. Process. Technology
    Proten International is a leading international Human Resource and Management Consulting firm which provides a range of Advisory and Transformation solutions. Our focus is to align every  [... view the full profile of Proten International]
    Lagos, Nigeria
    Under 49 $200/hr $50,000 & Up
  • Imaginamos

    Living to Transform the Future.
    We are a digital transformation company committed to accelerating your project's growth both in the short term and long term. Partner with us to seamlessly integrate business strategy, user  [... view the full profile of Imaginamos]
    Bogota, Colombia
    50 - 99 $35/hr $1,000 - $10,000
  • Burks Bookkeeping

    We support Texans by provide virtual tax prep for individuals and business solutions for start-ups and sole-preneurs. Our focus is on small business owners in the industries on renewable energy  [... view the full profile of Burks Bookkeeping]
    Rosenberg, Texas
    Under 49 Inquire Inquire
  • Where Success Starts with Our People
    TopSource Worldwide specializes in employer of record services, offering a comprehensive range of payroll, accounting, and HR-related services to meet the diverse needs of businesses. With an  [... view the full profile of TopSource Worldwide]
    London, United Kingdom
    100 - 249 $20/hr $1,000 - $10,000
  • CloudeDesign

    Growing Businesses Digitally.
    We specialize in crafting innovative web applications that empower businesses. From stunning web design and seamless user experiences to powerful custom applications and effective SEO strategies.  [... view the full profile of CloudeDesign]
    Malabe, Sri Lanka
    Under 49 $25/hr $1,000 - $10,000
  • OSMEAC Solutions

    Disrupting the traditional accounting stereotypes and workforce solutions.
    We offer a wide range of contract accounting and finance services with the necessary tools and expertise to help grow your business.  [... view the full profile of OSMEAC Solutions]
    Prosper, Texas
    Under 49 $60/hr $1,000 - $10,000
  • Parikh Financial

    Streamline Your Finances, Elevate Your Business.
    Unlock Your Financial Potential: Partner with Parikh Financial to optimize your finances and achieve your goals. Our expert team, including bookkeepers, accountants, data analysts, and fractional  [... view the full profile of Parikh Financial]
    Austin, Texas
    Under 49 $150/hr $1,000 - $10,000
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Payroll Company Hiring Guide

What is a payroll company?

A payroll company is a company that specializes in handling the payroll process for businesses. It acts as a third-party partner in managing employee compensation, calculating benefits and deductions, preparing checks and direct deposits, and filing taxes. Payroll service providers aim to streamline administrative efficiency, enabling companies to focus on their business goals. 

Companies can choose different payroll service models depending on their needs: 

  • Do-it-yourself (DIY) payroll: Offers cloud-based software to automate payroll processes. These platforms have flexible features that can be customized or integrated with a company’s existing payroll tool. 
  • Payroll service providers (PSPs): Focus primarily on payroll processing. This includes calculating taxes and deductions, generating paychecks and tax forms, and filing payroll taxes. PSPs typically don’t handle other HR functions. 
  • Professional employer organizations (PEOs): Act as a co-employer in charge of the end-to-end payroll process and other HR responsibilities. In addition to processing compensation, PEOs also handle the payment for the business’ employment taxes, benefits administration, risk management, and sometimes, even employee onboarding. 

The global payroll services market is expected to reach $80.66 billion in 2027, emphasizing the growing demand for outsourced payroll service providers. According to ADP’s survey, a company’s cost and operational efficiencies, digitalization, and improved employee experience influence this growth. 

Moreover, 44% of organizations partially outsource their payroll, citing lack of technology, resources, and expertise as the main reasons. Errors are also more common with in-house teams, affecting employee retention and costing companies $291 per incident. This highlights the importance of having a reliable payroll company to manage the system. Beyond easing administrative burdens and streamlining business workflows, it offers the accuracy businesses need to fulfill their responsibilities to stakeholders and regulatory commissions.  

One prime example of a service provider improving payroll efficiencies is the case study of a leading manufacturing company in India with 2,000 employees. The client contacted TopSource Worldwide to address the errors caused by its manual payroll system, which led to discrepancies in compensation. 

Topsource Worldwide implemented automated overtime, roster management, and leave and attendance management. It used its proprietary payroll processing solution, Portico HR (HRMS), and its leave and attendance management system (LMS). 

As a result, the manufacturing company’s payroll operations improved significantly. With employees no longer needing to enter data manually, the company saved resources and time, reducing the risk of errors. This led to overall improved business efficiency. 

What do payroll companies do?

Payroll companies offer various services to help businesses manage employee payments efficiently and accurately. As a subset of accounting, they provide help focusing on payroll and related human resources (HR) tasks, which allows business leaders to focus on paramount tasks such as growing their business, enhancing their brand, and improving their products or services. 

They provide services including: 

  • Payroll processing: They calculate wages, deductions, taxes, and generate paychecks and direct deposits for employees. 
  • Tax compliance: Payroll companies can handle the complex task of calculating and filing federal, state, and local taxes for employees and employers. 
  • Benefits administration: Some payroll service providers offer services to help businesses manage employee benefits, such as health insurance, retirement plans, and paid time off. 
  • Time and attendance tracking: This can integrate with payroll systems to automate payroll calculations based on hours worked. 
  • Employee portals: These portals allow employees to access their paystubs, tax documents, and other important information online. 

Some payroll companies also provide HR support services to their clients. These services may include:  

  • New hire onboarding 
  • Performance management 
  • Paid time off (PTO) or vacation management 
  • Job history 
  • Compliance training

The case study of a US-based holding company highlights the enhancement that Corban OneSource, a payroll service provider, implemented. With its growing team of 400 employees across 18 locations, the client needed to scale its payroll and HR services for all locations efficiently. 

Corban OneSource addressed the client’s needs through a web-based HR, payroll, and benefits administration system. The team also assigned a senior HR manager to conduct audits, ensure compliance, and provide employee support. A dedicated toll-free phone number also established a central point of contact, establishing an open inquiry line with employees regardless of location. 

As a result, the client achieved $102,500 in hard cost savings during the first year of the partnership. With the free resources and time, the client was able to focus on acquisition. At present, it has increased its employee base to 620 and expanded its presence to 26 locations. 

How much do payroll companies charge for their services?

Payroll companies charge their services between $200 to $250 per employee per year, depending on various factors such as the number of employees, frequency, automation, software, and distribution. 

The most common price models of payroll service providers are as follows: 

  • Per frequency: This is the most common pricing structure of payroll companies. A per-frequency model charges based on the number of employees you pay for each period and is usually calculated with a base fee and a charge for each employee paid. 
  • Per employee per month (PEPM): This pricing model is gaining popularity because of its cost-effectiveness. Clients pay for each payroll run at a fixed rate per employee. This allows unlimited payroll processing within the month, making it ideal for businesses with additional payrolls for bonuses or commissions but not for those with frequent additional employees to their payrolls. 
  • Fixed pricing: This model charges a flat monthly or annual fee for processing payroll based on a specific number of employees. Fixed monthly pricing is also suitable for small businesses with a stable employee count.  

On the other hand, some payroll companies charge their services based on the complexity of the service package, such as: 

  • Basic payroll: This service package costs $5 to $7 per contractor, per month. It is ideal for businesses that only need to pay independent contractors.  
  • Standard payroll: It costs $7 to $10 per employee per month. The package caters to businesses paying employees and includes essential features like tax filing and integrations, basic wage computation, and distribution. 
  • Premium payroll: This costs $21 to $59 per employee per month. It is a comprehensive package that goes beyond payroll processing to include HR support, employee engagement services, and even potential health insurance options. It suits businesses seeking a more holistic solution for managing their workforce’s payroll. 

On DesignRush, the top 50 payroll companies charge an average of $60 per hour. Roughly 37.8% of payroll service providers on DesignRush accept projects with a minimum budget of less than $1,000, while 1.4% require a $50,000+ minimum budget. 

Why should I hire reliable payroll service providers?

You should hire reliable payroll service providers because they have a team of experienced professionals who can answer your questions and provide guidance on complex payroll matters. They can also offer support in other HR operations, which can help your business in: 

  • Reducing errors: Payroll processing involves complex calculations. It adheres to ever-changing tax regulations. Mistakes can be costly, leading to penalties, employee frustration, and wasted time resolving issues. Reliable payroll service providers have the expertise and technology to ensure accurate calculations, deductions, and tax filings, minimizing the risk of errors. 
  • Improving efficiency: Managing payroll in-house can be time-consuming, especially for businesses with a growing workforce. Payroll service providers handle the entire payroll process, freeing your valuable time and allowing you to focus on core business activities. 
  • Ensuring compliance: Tax laws and regulations can be intricate and subject to change. Reliable payroll service providers stay up to date on the latest regulations and ensure your business is compliant. This reduces the risk of audits, penalties, and potential legal issues. 
  • Streamlining business operations: Payroll service providers offer automated solutions that streamline various payroll tasks, such as calculating deductions, generating paychecks, and filing tax forms electronically. This automation reduces manual work and minimizes the risk of human error. 
  • Improving employee satisfaction: Timely and accurate paychecks are crucial for employee morale. Partnering with a reliable payroll service provider ensures employees receive their pay accurately and on time, boosting satisfaction and reducing payroll-related inquiries for your HR department. 
  • Scalability: Payroll service providers can adapt to your business's growth. As your workforce expands, they can handle the increased complexity of your payroll needs without requiring additional internal resources. 
  • Cost-effectiveness: While there are associated fees in using a payroll service provider, they can often be offset by the time saved on in-house processing, reduced errors, and potential tax penalties avoided. 

A prime example of how payroll companies help businesses is the case study of an internet and software development company. The client needed a trusted payroll service provider with extensive offerings, like bookkeeping and tax filing services. It contacted Mercurius Advisory Services to ensure accuracy and minimize workload. 

Mercurius Advisory Services established an organized payroll workflow and a chart of accounts organizing income, expenses, assets, and liabilities. Its team implemented a consistent bookkeeping system to ensure the timely closing of books and avoid year-end issues. The team also integrated QuickBooks Desktop (QBD) to manage the client’s financial records. Finally, it audited existing client accounts and amended its 2020 franchise tax returns. 

The collaboration alleviated the burden of financial management for the client, allowing it to focus on core business activities with the assurance that its accounts, payroll, and taxes are in good hands. 

How do I choose the best payroll company for my business?

To choose the best payroll company for your business, follow these steps: 

  1. Identify your business needs: Nail down why you are looking for a payroll company. Do you have a large workforce with varied pay structures? Or are you looking to automate your payroll system to focus on your core business? 
  2. List the features you require: Consider features like direct deposit, tax filing, timekeeping integration, and reporting tools, and take note of what you want to implement or integrate into your current system. Defining the complexity of the service you need helps you choose the payroll companies that can accommodate them. 
  3. Consider your budget: Define the amount you will spend on the payroll services. This will allow payroll service providers to align their proposals with your goals and the services that fit within your means. 
  4. Research potential partners: Browse online directories like DesignRush to find prospective payroll companies. Filter options based on your specific requirements, team size, and budget. 
  5. Evaluate industry expertise: Explore the payroll service provider’s website to learn about its areas of expertise, case studies with similar businesses, pricing models, and customer support. Look into companies with experience handling the same complexity as your business needs. 
  6. Consider client feedback: Contact their previous clients and gather insights from their experiences and the partnership’s results. Review previous clients’ experience on platforms like DesignRush or Google My Business because they offer authentic reviews of payroll companies. 
  7. Look into their payroll services: Ensure the payroll service provider offers basic functions like automated tax calculations, deductions, and paystub generation. If you already have a system or tools you have been using, see if they can integrate their services seamlessly with yours. 
  8. Shortlist the candidates: Narrow your payroll service provider options and communicate your intentions to work with them. 
  9. Send a request for proposal: Send them a request for proposal (RFP) and ask for a project breakdown, including milestones, scope, schedule, costs, and other desired deliverables. 
  10. Check the team members’ expertise: Assess the qualifications of team members assigned to your project. Ask about their certifications and core payroll processing experience. 
  11. Ask about security measures: Payroll data is highly sensitive, containing information like employee social security numbers, bank account details, and salary information. By asking about a company's payroll security measures, you can gain valuable insight into their commitment to protecting sensitive data and mitigating potential risks for the company and its employees. 
  12. Make a choice: Review contracts and select the payroll service provider that best suits your goals, budget, and requirements. 

If you need assistance connecting with companies that can draft proposals that fit your payroll needs, explore DesignRush Marketplace. Our platform can help you narrow down possible partners — for free. 

How do I find the best payroll companies on DesignRush that fits my budget?

You can find the best payroll companies on DesignRush that fit your budget by maximizing our filters, which enables you to narrow your search based on our budget scope. We have the lowest minimum budget of under $1,000, mid-range prices starting at $25,000, and the highest minimum budget of over $50,000.  

DesignRush offers various options depending on your company’s size and project. Our listings also indicate the hourly rate of payroll service providers, however, for some agencies, rates are only available upon inquiry. 

You can contact these agencies through their portfolios, which include a brief overview of the company and client reviews providing insights into projects the company has worked on. This will help you effectively evaluate and select the best payroll company that matches your needs and budget. 

What are the key success metrics used by payroll companies?

Payroll companies implement key success metrics to gain valuable insights and identify areas for improvement that can help businesses achieve smoother and error-free payroll systems. Here are some of the benchmarks they use to measure the success of their solutions: 

  • Cost of payroll: This includes all the expenses associated with processing payroll, such as payroll software fees, staff salaries, and tax compliance costs. Lower costs are generally better, as they indicate efficiency. 
  • Time to process payroll: Payroll processing should be completed quickly and accurately. Payroll companies track the time it takes to complete a payroll cycle, which can help identify bottlenecks and streamline processes. 
  • Accuracy rate: Errors can be very costly and stressful for employees. Payroll companies should target minimal errors in pay calculations, deductions, and tax withholdings to ensure client and stakeholder trust. 
  • Compliance: Ensuring compliance with complex tax regulations and labor laws is crucial. Payroll companies track their compliance records to identify areas for improvement. 
  • Customer satisfaction: Happy clients are the key to a payroll company’s success. Payroll service providers use metrics like customer support response times and client retention rates to estimate customer satisfaction. 

What questions should I ask payroll service providers before hiring one?

Before hiring a payroll service provider, ask these questions to assess if the company has the proper credentials and security measures and ensure you are working with a trusted company: 

Its Relevant Background 

  1. What are your experiences in working with companies in our industry? 
  2. How would you describe your capability to accommodate businesses of any size? 
  3. Do you have any experience in handling payroll for international employees or multiple locations? 
  4. How do you stay up to date on tax and labor laws to ensure my compliance? 

Company Services and Processes 

  1. What payroll services do you offer beyond basic check processing? 
  2. How do you ensure the security of our employees’ data? 
  3. What kind of customer support do you offer? 
  4. How do you offer customer support? 
  5. How do you construct your price models? 
  6. If the service makes a mistake, who is liable for those mistakes? How long will it take to fix it? 

Related to Your Project 

  1. How will you set up my payroll system, and how long will it take? 
  2. Can you integrate the software we have in place into your payroll system? 
  3. Who will be our point of contact on your team? 
  4. Are there additional charges for adding or changing employee payroll? 
  5. Is there an additional cost to file taxes in multiple states? 
  6. What systems do you have in place to ensure payroll processing in an emergency? 
  7. What kind of payroll reports do I need to provide? 
  8. Can you integrate your system with my existing accounting, timekeeping, and HR software? 

What are the best payroll companies in the US?

Here are the best payroll companies in the US: 

Agency DesignRush rating Google rating Top clients 
Outstaff Your Team 

4.8

(6 reviews)

4.9

(39 reviews) 

  • DaisyDisk 
  • Softorino 
  • Flowte 
  • MONOBUNT 
FutureSolve 

4.6

(3 reviews) 

5.0

(3 reviews) 

  • Gauge Capital 
  • Lockton 
  • NewDay USA 
  • Prophet 
MOS

4.6

(3 reviews) 

5.0

(8 reviews) 

  • The Rendon Group 
  • Frontline Selling 
  • Danbury Hospital 
  • Columbia University 
Agile Pro Solutions 

4.6

(3 reviews) 

5.0

(1 reviews) 

  • Fox Logistics 
  • Florida Smart Energy 
  • 4 Aces Logistics 
  • Corporate Client Services 
Entigrity 

4.5

(2 reviews) 

4.8

(99 reviews) 

  • Agro Accounting CPA P.C. 
  • The Hibbert Group LLP 
  • Summit CPA Group 
  • BlackBull Accounting Inc. 

Why People Trust DesignRush

Rated 4.7 on Google and Trustpilot, DesignRush Agency Directory is a reliable resource for finding payroll companies. We owe this to our executive selection team, which follows a strict screening process when featuring agencies on the platform, assessing key performance indicators, like portfolio, client reviews, and industry reputation.

DesignRush rating logos on Trustpilot and Google

Learn more about DesignRush Agency Ranking Methodology.

Sources

DesignRush sustains a directory of over 30,000 agencies categorized by service category, location, expertise, and reviews. We build our database in two ways:

  • Our dedicated team of agency experts actively searches the web for top-performing companies. We then pull information from their websites, online presence, and client testimonials to verify their status and qualifications prior to listing.
  • The agencies listed get notified of their profiles on the website and they can choose to claim it or not, which suggests their availability for more collaborations.

Agencies can also reach out to DesignRush and must go through the verification process prior to being listed.

About The Author and Expert Reviewer
Zarah Ariola specializes in research and business. Working at IBM and serving at the UN Migration Agency provided her with first-hand information on business processes, HR, and finance subjects. She now uses these insights to produce valuable and actionable B2B content for DesignRush.
Dušan Milutinović is a finance expert with an MBA from Purdue University in the U.S. He has gained over 15 years of experience from his roles as the CFO of Serbia Broadband, Board Member of Hemofarm AD, General Manager of STADA, and Consultant at IFC (Member of The World Bank), as well as KPMG (BearingPoint). He is currently the Senior Finance Manager at DesignRush, overseeing the company's finance, administration, and reporting processes.
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