With 25+ years of expertise in supporting businesses to be agile and asset-light, Intelligent Office offers a range of virtual services, including:
A virtual address
A virtual assistant
Physical office space
Meeting rooms on demand
Intelligent Office’s virtual assistant is an integral part of the service, handling a wide range of responsibilities, from answering the phone and coordinating meetings to typing and gathering survey results.
Choosing one of the services or opting for a Virtual Office package allows you to align your needs with your budget.
Keep in mind that these services are offered in only 20 states in the U.S. and three provinces in Canada.
With over 20,000 meeting spaces worldwide and 5,000+ preferred partner center locations, Davinci Virtual serves over 40,000 virtual clients in the U.S., Canada, Central America, Europe, Asia and Australia.
The company’s virtual office services start at $50 and include:
A professional business address
Mail receiving and forwarding
Lobby directory listing
Access to physical meeting and work spaces
Internet and presentation tools
A registered agent
Business support center
Live receptionist packages start at $129 for the Business 50 Plan featuring services such as a local or toll-free number, live call answering, call forwarding and screening, voicemail and an auto receptionist.
The premium plans range between $249 and $319 per month for the Premium 100 Plan and include appointment scheduling, bilingual receptionists, order processing, administrative tasks and more.
With over 650 locations across the U.S., Opus Virtual Offices offer services for a monthly fee of $99. The price includes:
A corporate mailing address
A company phone number
A company fax number
A live receptionist answering calls
Business credit building
If you sign up for 12 months, you get one month free.
In addition to the virtual office package, you can get a texting feature or a call feature showing your company’s number, a toll-free number, audiocon bridge or international call transfer, each for an additional $10 per month. Keep in mind Opus Virtual Offices does not offer physical workspaces.
With over 250 coworking communities in 60 countries and 120 cities, eOffice offers tailored solutions for each business.
In addition to the physical working environments, the company offers various virtual service packages to meet different business needs and budgets.
The telephone answering services cost $64.99 monthly and include a local telephone number, live or automated call answering, call forwarding, access to coworking spaces and discounted rates for 250+ global coworking centers.
The business address package starting at $129.99 per month includes a post-code address, discounts for eOffice’s global coworking spaces and access to the company’s regular networking events.
The Virtual Office Pro package starts at $169.99 and includes a London or global coworking center business address and telephone answering service.
With a history of 55+ years and over 70 industry awards, Telelink Answering Service provides 24/7 live call answering services to thousands of companies across industries, from government and HVAC to healthcare and utilities.
The virtual office services include customer support, call center services and call data and reports.
The company offers three service plans: Entry, Enhanced and Enterprise, based on number of minutes, from 30 to 5,000 minutes.
Depending on the package, features include:
Call recording and storage
Daily message reports
Online customer portal
In addition to the selected plan, you can add an advertising package for $20 per month, custom auto answering for $8 per month, advertising on hold for $8 per month and more.
How To Choose The Best Virtual Office Solution
With all of the different options out there, how do you know which one to choose? Here are the key factors to consider:
1. Specific Offering
Start with the basics: What exactly do you need? Look at each service’s offerings and ensure they align with both your current needs and potential needs as you grow.
Some companies allow you to choose between various levels, options and packages to customize your services. This bonus feature can help you cut costs by employing only the services you need, and allow you to scale in the future by adding services as needed.
Consider the provider’s location, if you plan to use their physical office space on top of their virtual services.
Opt for an address in an established business building and upscale district to boost your company’s credibility and offer your customers or clients a professional experience.
How To Set Up The Best Virtual Office
While it can be highly beneficial for your business, a virtual office can take some getting used to. Here are a few tips to keep in mind to help you get set up:
1. Create A Strategy
A strategy will help you identify the resources you need in terms of workspace, equipment and staffing and more.
To do this, consider factors such as:
The products and services you offer
Your industry and competitors
Your marketing and sales strategy
Your organizational structure
2. Select A Virtual Business Address
Using a business address rather than a PO box or a home address can help you boost credibility and stay organized.
From your preferred city to a high-profile business district, select a location that matches your company needs as well as the image you want to portray.
Your virtual business address is where you will:
Receive your mail so it can be scanned and uploaded to your digital mailbox, viewed, stored or shredded
Hold meetings with clients and partners, if the provider offers physical meeting and conference rooms
3. Choose The Tools And Resources You Need
Research different virtual office service providers to explore each of their offerings.
Different providers may offer various services. Some can support your business through virtual phone systems for video calls, call center services, invoicing solutions or cloud collaboration.
Others center their services around a virtual assistant who can add another layer of personalization and professionalism to your brand.
Last but not least, some offer the possibility to combine the virtual office services you need with a physical space that would bring your office model closer to a hybrid model and increase flexibility.
4. Opt For A Virtual Assistant
Though not available in all packages, a virtual assistant can handle mail, phone calls, payroll and other tasks for you, so you can focus on more pressing areas of business.
Based on the service you choose, a virtual assistant may handle:
Business trip planning
To help your virtual assistant settle into the role, be sure to set expectations and define responsibilities up front. Keep training materials and other helpful documents easily accessible on shared platforms such as Google Drive, Microsoft One Drive or iCloud.
Wrapping Up On Virtual Office Services
Virtual office services allow you to conduct your daily operation remotely, with the support you need.
From answering phones to forwarding mail, setting up meetings and planning business trips, a virtual assistant can help you stay organized and allow you to focus on more pressing areas of business.
To find the virtual service provider that’s the right fit for your brand:
Outline your company’s needs
Research various virtual office service providers in your area
Review the packages and pricing
Match your demands and budget with the right provider
Get connected with the right virtual office company for your project.