5 Best Project Management Tools

Business Consulting
5 Best Project Management Tools
Article by Zarah Ariola
Last Updated: November 29, 2023

Whether you’re a project manager or business owner looking to streamline your business processes, project management tools will help you organize projects and collaborate with your team more efficiently.

This article gathers the best project management tools proven to boost your business productivity, so you won't have to scour the market for one (Explore different marketing tools here).

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1. Freelo

[Source: Freelo]

Standout Features:

  • Omnichannel team communication
  • Smart deadlines and notifications
  • Automated work reports and insights

If you want to free up your time managing heaps of workloads, communications and business processes, then it’s time to get your hands on Freelo.

This software enables seamless team cooperation through comprehensive project management tools all in one place!

Are you tired of searching your mailbox and folders for information? With Freelo’s dashboard, all files, documents, and task discussions are in one location. The smart alerts, notifications and deadlines keep you on track, too!

Freelo makes organization ten times easier (Learn more about enhancing organizational performance here). You can create folders for quicker file access, then filter them by color, name or type. If you have routine activities, set repeated tasks to avoid delegating them again.

And if you're wondering, the tool doesn't fall short on collaboration abilities. The program integrates with collaboration tools such as Google Drive, Dropbox, OneDrive, etc. The generated public link allows link sharing outside the tool as well.

Additionally, it delivers weekly and monthly summaries of a user’s work report to help you track progress.

2. Doc Sheets

[Source: Doc Sheets]

Standout Features:

  • Unlimited sheets and columns
  • Automatic document and spreadsheet imports
  • Multiple views and process automation

Managing a product or software’s lifecycle can get tedious, especially when dealing with a lot of requirements. Doc Sheets simplifies the whole process, from creating project artifacts to maintaining traceability between them.

The system lets you create as many sheets as you need for your artifacts, such as tasks, use cases, bugs, user stories and more. Also, you can insert links to other items and attachments to the columns.

The multiple data views feature lets you choose which work best for you: Tree View, Grid View, Document Views, or Kanban View. If you’re working in teams, multiple users can work on views simultaneously.

The best part? The program can automatically import Word documents and Excel sheets to your workflow!

The automation doesn't end there. You can also automate your tracking processes to automatically track versions, create baselines and notify changes to relevant stakeholders. The trace and gap analysis tools also streamline your artifacts’ traceability process.

Get connected with the right project management agency for your project.

3. Nozbe

[Source: Nozbe]

Standout Features:

  • Free and user-friendly
  • Priority-setting for tasks
  • Management and communications center

Nozbe is an accessible and easy-to-use project management tool that frees you from the stress of back-to-back meetings, lengthy email chains and endless document searches.

If you’re a startup or small business owner looking to manage projects seamlessly, this is the tool for you (Discover other business management software here)! It offers full functionality with no features locked behind a paywall. The program is free for up to five active projects and team members.

You can add tasks and subtasks to your projects, set their priority levels and delegate them to your teammates in the workspace. Each task has a dedicated comments section where you can discuss and exchange information, provide feedback and attach files.

The Incoming View serves as your central management and communication hub where you track all your projects’ progress. All urgent matters go here: the tasks of the day, overdue projects, active reminders, and other aspects that need your attention.

In a nutshell, it has all the features you need to get organized!

Receive proposals from top project management consulting agencies. It’s free.

4. VobeSoft

[source: VobeSoft]

Standout Features:

  • Configurable and customizable workspace
  • Cloud-based functionality
  • Linkable with third-party applications

If you’re on the hunt for a cloud-run project management tool with dynamic features, VobeSoft is a great contender. It's an accessible and updated system that functions best for remote work setups!

A dossier contains documents and various information sources about a person, organization or subject. On the Dossier Builder, you’re free to create your templates and add as many fields as you need! The program lets you build and configure dossiers for a seamless workflow.

Another feature worth boasting about is the accessible and customizable workspace. You can add different functionalities and information displays, then configure them with relevant widgets such as graphs, charts, lists, etc.

And to keep your teammates on track with project goals, you can unite everything in a single calendar. You can fill it with important events, tasks, deadlines, customer milestones and more. All the calendar dates are linked to related objects directly.

Also, it integrates smoothly with other applications. Its “open architecture” system allows users to link Vobesoft with any third-party program, but be sure it has an API.

5. nTask

Source: nTask

Standout Features:

  • 24/7 live support
  • Real-time communication and collaboration
  • Customizable Gantt charts

Looking for a fully-integrated project management tool? Try nTask!

It has all the functionalities you need to seamlessly run projects in one intuitive dashboard. From team and task management to time and issue tracking, you can rely on its system to double your efficiency.

Let's start with task delegation, collaboration and communication – the heart of every project management software. You can easily create to-do lists and add unlimited subtasks for each. Set repetitive tasks so you won't have to assign and reassign them repeatedly!

With the Team Chat feature, you'll be able to discuss with members and share information in real-time. You can share project updates with everyone in your organization or with selected team members.

You can visualize any form of data through Gantt charts and track project progress. Use it to organize task dependencies, set milestones, oversee budgets, and more.

Aside from the built-in features, you can also power up the system with more tools via Zapier, giving you access to thousands of applications that will help boost your productivity. Slack, Dropbox, Outlook and Mailchimp are just some apps you can integrate with nTask. There are 5000+ more to choose from!

What To Look for In an Online Project Management Tool?

When looking for an online project management tool, there are several key factors to consider:

  • Features and functionality. The project management tool should provide core features that facilitate everyday business activities, such as task management, scheduling, collaboration, document sharing, reporting, and resource management. Consider whether the tool offers the functionalities to facilitate your project requirements.
  • Ease of Use. Look for a tool that is intuitive and user-friendly. It should have a clean interface and provide easy navigation and organization of project data. A tool that is easy to adopt and use will minimize the learning curve for your team.
  • Collaboration and communication. Ensure that the tool facilitates effective collaboration and communication among team members. Features like real-time chat, commenting, @mentions, and file sharing will make collaboration easier and keep everyone on the same page.
  • Customization and flexibility. Different projects may require different management approaches, so your software must adapt to your needs. Creating custom fields, templates, and reports can enhance efficiency and adaptability.
  • Third-party integration capabilities. Check if the tool integrates with other apps and tools you commonly use, such as communication tools (Slack, Microsoft Teams), file storage (Google Drive, Dropbox), or time-tracking software. Integrating existing tools can streamline team member communication, workflows, and data sharing.
  • Scalability. The project management tools should support the size and complexity of your projects as your business grows. Growing needs include the number of users, projects, and resources you have.
  • Mobile accessibility. The mobile app enables and facilitates remote work and lets you stay connected to your projects anytime, anywhere. If you often manage projects on the go, check if the tool has a mobile app that provides similar functionality to the web version.
  • Pricing. As you can see from the abovementioned examples, prices of project management tools vary depending on functionalities and your requirements. Compare the features and benefits different tools offer to find the best fit for your budget and project management needs.

By evaluating these factors, you can find an online project management tool that aligns with your requirements and supports successful project execution.

Best Project Management Tools: Final Thoughts

Project management tools streamline and optimize workflows, improving collaboration and overall productivity. They provide a centralized platform for managing tasks, tracking progress, communicating with team members, and ensuring project success.

This guide has provided top project management tools that offer various helpful features and pricing options. Each tool has strengths and caters to different project management needs; therefore, select the one that best aligns with your specific requirements and budget. Remember to take advantage of free trials or freemium plans to test the tools and see how they work for your team.

Implementing a project management tool can significantly improve your project outcomes and help you stay organized, so don't hesitate to start using one today.

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