Time management apps are tools designed to help individuals and businesses track events, deadlines, and priorities, allowing them to spend their time more effectively. For businesses, good time management often leads to better project outcomes and increased profitability.
Let’s explore some useful features of time management apps and the top options suited for work as well as personal affairs — including some great free options.
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What Is a Time Schedule App?
A time schedule app offers a clear view of upcoming events to ensure you stay on track and avoid overlapping commitments. These apps are often used to streamline workflows, minimize distractions, and prioritize responsibilities.
Several key features make time schedule apps essential:
- Calendar integration for syncing across devices
- Notifications and reminders to avoid missed deadlines
- Customization options for recurring tasks
Apps for time management are valuable for anyone looking to balance personal and professional demands, as they ensure everything is managed efficiently.
Top 3 Overall Best Time Management Apps
Here are the top three overall best time management apps to consider:
1. Toggl: An All-in-One Time Management App
With three distinct tools — Toggl Track, Toggl Plan, and Toggl Hire — Toggl serves as an all-in-one time management solution suitable for project managers, creative teams, marketers, designers, and developers. The visionaries behind this app idea designed it with flexibility in mind, making it ideal for full-time freelancers, agencies, and larger organizations alike.
You can use Toggl to:
- Track the time you spend on each task
- Plan your days and weeks ahead
- Organize your projects by team, client, or tag
- Add notes to entries to recall them later
- Manage your team workload
- Recruit and onboard new team members with ease
To sync your data across all devices, there’s a Toggl web app, desktop app, mobile app, and a browser extension. You can use Toggl for personal projects or work. Either way, you’ll get detailed reports to show you where you spend most of your time.
Available on: iOS, macOS, and Android
Price: A free version is available, with paid plans starting at $9/user/month if billed annually
2. Calendar: An AI-Based Solution To Combine All of Your Calendars
Calendar is a scheduling and time organizer app that offers a personalized experience based on artificial intelligence and machine learning. It enables you to bring together your Google Calendar, Outlook Calendar, and Apple Calendar (iCal) into one customizable dashboard.
This is a unique solution that can ensure you never double book again and help you analyze the time you spend on tasks, meetings, and projects. Its AI-based software even offers you a virtual assistant that can learn your habits and start planning your schedule for you.
If you upgrade to a paid version, you can also get meeting transcripts and analytics reports to learn how much time you spend in meetings, but also to help you save time, be more productive, and start prioritizing your tasks effectively.
Available on: iOS and Android
Price: A free version is available, with paid plans starting at $10/user/month if billed annually
3. Clockify: A Simple Tracker To Improve Your Work Routine
Clockify comes with a simple and easy-to-use time tracker that allows you to track and adjust your work hours across projects and teams. You can use this timesheet app to supercharge your productivity, improve your work routine, and advance your time management skills.
Clockify is one of the most popular time trackers in the world. It is free for an unlimited number of users, and it’s already used by millions of people and several well-known companies like HP, Amazon, American Express, and others.
Some of its features include:
- Idle detection
- Offline mode
- Reminders
- Pomodoro timer
You can switch between Timer Mode and Manual Mode. Once you complete your work, you can generate summaries and detailed monthly reports.
Available on: Firefox, Chrome, Android, Windows, macOS, iOS, and Linux
Price: A free version is available, with paid plans starting at $3.99/seat/month if billed annually.
Top 3 Time Management Apps for Work
Take a look at the top three time management apps for work below:
1. Timely: Compare Your Estimates With the Actual Time You Spend
Timely provides automatic timesheets and scheduling for remote teams, digital agencies, consultants, accountants, and freelancers. This app enables you to plan your tasks in seconds and manage your work with innovative time-tracking solutions.
You can set a prediction of how much time you think you will need for a certain task or project and, after the work is done, you can compare the time it actually took you. This is an excellent way to become more aware of the actual time you spend on tasks.
Timely can also help you:
- Visualize every project up to 60 days in advance
- Collaborate with your teammates more accurately
- Compare schedules across teams and allocate
- Edit and reassign tasks with a simple click-and-drop function
Available on: iOS, macOS, Windows, and Android
Price: Starts at $9/user/month if billed annually
2. Harvest: 100+ Built-In Integrations
Harvest is a simple online time-tracking tool used by more than 50,000 businesses. If you run a business or manage a team and value work-life balance, Harvest can help you monitor workloads to ensure no one has too much on their plate.
With Harvest’s time and expenses tracker, you’ll know where your time is going, how much your projects cost, and how much money they bring in. You can also pull visual reports from timesheets to manage your time and your team more efficiently.
The platform’s mobile development team set up built-in integrations with Slack, Asana, Jira, Zapier, Zendesk, Xero, Google Calendar, QuickBooks, Stripe, GitHub, and 100+ other apps. This lets you easily connect with every tool you already use. You can also create a new integration with the Harvest API.
Available on: Android, Windows, iOS, and macOS
Price: A free version is available, with a paid plan starting at $10.80/seat/month if billed annually.
3. Time Doctor: Saves You Time and Boosts Your Productivity
You’ve likely heard the saying “Time is money.” According to Time Doctor, users of this tool can save an average of $37,000 per year in lost time, increasing productivity by 22%.
Increased productivity and money saved are only some of the benefits that this app can offer. It also provides you with automated screenshots to track activities, a ‘Clients’ feature for tracking time on specific projects, detailed reports, and a web tracker to monitor your web app usage.
Time Doctor works on any device. It integrates with all leading project management tools and sends alerts to help you avoid distractions like Facebook.
Available on: iOS, macOS, Android, Windows, Chrome, and Linux
Price: Starts at $5.90/user/month if billed annually
Top 3 Personal Scheduling Apps
The following are the top three personal scheduling apps today:
1. TeuxDeux: A Simple App for Your Daily To-Do's
TeuxDeux offers a simple solution for planning personal and professional to-do lists. Its clear interface resembles a paper calendar, which makes this app intuitive and easy to use.
With this native application, you can easily schedule reoccurring to-do's, customize your calendars with the color of your choice, export data at any time, and rely on daily email reminders. Plus, unfinished to-dos will automatically move to the next day.
TeuxDeux is a perfect choice for anyone looking to stay organized daily or create categorized “someday” wish lists.
Available for: Web and iOS
Price: Starts at $3 per month, billed annually
2. MyLifeOrganized: Organize Your Daily Plans With Smart Lists
MyLifeOrganized is a personal organization software, task manager, and scheduling app that enables you to organize your daily plans with ease. You can star, flag, and break your tasks into subtasks. Plus, you can easily drag and drop them to reorganize your to-do lists.
The paid version also includes so-called smart lists — automated lists that alert you of tasks that require your immediate attention based on the deadlines and priorities you set. It also offers alerts triggered by geo-location — once you get close to an event venue noted in your calendar, for example.
Its app development team intended MyLifeOrganized to be used for easily creating checklists or breaking complex ones into hierarchical tables with dependencies between the tasks.
Available on: Windows, iOS, and Android
Price:
- Free version for mobile
- One-time purchase for Windows at $49.95
- Cloud subscription starting at $12.95 for six months
3. Clear Todos: An Intuitive All-Gesture Interface for Swift Control
Clear Todos is a simple mobile app with a unique look and feel. What differentiates it from other apps is its buttonless interface which works with touch, swipe, pull, pinch-in, and pinch-out gestures.
You can pull down the list to add a new item, swipe to the right to complete a task or swipe to the left to delete it. Each of the entries must fit within 30 characters in length, which helps you to be concise and swiftly manage your tasks.
Besides the effective time management controls and clear to-do lists, the all-gesture interface and color-coded entries with rainbow-hued lists also make this app fun to use. The colorful system enables you to quickly detect which tasks are urgent and which ones can wait.
Available on: iOS and Android
Price: Free
Top 3 Free Time Management Apps
These are the top three free time management apps you can use:
1. Workflow: A Customizable App Designed To Make Your Life Easier
Workflow is a customizable time management app that groups all of your apps and helps you automate tasks you do every day. It uses simple drag-and-drop commands to help you organize your life and stop wasting time.
By creating shortcuts on your smartphone home screen, Workflow enables you to automatically pull up directions from Google Maps, for example, or add a note to yourself, send messages, backup your photos, start a playlist, and more — with a single tap.
You can also use Workflow with popular apps like Twitter or Facebook, create PDFs, save files to Dropbox, or integrate with IFTTT to connect your devices in a customized way.
Available on: iOS
Price: Free
2. Shift: Streamline Your Tasks Using 500+ Apps at Once
Shift is another time management app that helps you move within various apps without switching between accounts. You can connect 500+ apps to Shift to streamline your workflow and daily routine in a smooth and elegant fashion.
Shift has a built-in search system that allows you to search across your email, calendar, and cloud-based storage apps without logging in and out of them. You can use Shift to manage multiple Google accounts as well, including Gmail, Google Drive, Google Calendar, Google Ads, and more.
This app helps you detect a method in chaos, connect the apps you use the most, and manage them from a single dashboard. You can use it to manage your work tasks, organize your personal events, and create a work-life balance.
Available on: Windows, macOS, and Linux
Price: A free version available, with paid versions starting at $149 per year
3. Microsoft To Do: Helps You Stay on Track With Your Plans
Microsoft To Do is a time management and scheduling app that enables you to add tasks and subtasks, create color-coded lists, and choose between pre-set list themes to personalize your experience.
It offers a daily planner within the My Day section and provides you with suggestions to review the most important agendas each day. You can also set reminders and deadlines, create recurring tasks, attach files, add notes, and prioritize tasks.
Microsoft To Do syncs across all devices and helps you stay on track with your daily to-do's. If you use it for work, you can create group lists and share them with your teammates for streamlined, real-time collaboration.
Available on: Windows, macOS, iOS, and Android
Price: Free
Best Time Management Apps Compared
Here’s a quick comparison of all the apps we’ve discussed in this post:
| App | Features | Platforms | Price |
| Toggl | Track time, plan, organize projects | iOS, macOS, Android |
|
| Calendar | AI-based scheduling, Google integration, virtual assistance | iOS, Android |
|
| Clockify | Idle detection, offline mode, Pomodoro timer | Firefox, Chrome, Android, Windows, macOS, iOS, Linux |
|
| Timely | Automatic timesheets, task predictions, project scheduling | iOS, macOS, Windows, Android | Starts at $9/user/month |
| Harvest | Time tracking, 100+ integrations, visual reports | Time tracking, 100+ integrations, visual reports |
|
| Time Doctor | Productivity tracking, automated screenshots, web activity tracking | iOS, macOS, Android, Windows, Chrome, Linux | Starts at $5.90/user/month |
| TeuxDeux | Recurring tasks, customizable calendar, automatic rollover | iOS, web | Starts at $3 per month |
| MyLifeOrganized | Smart lists, subtasks, geo-location alerts | Windows, iOS, Android |
|
| Clear Todos | All-gesture interface, color-coded lists, concise task entries | iOS, Android | Free |
| Workflow | Task automation, integrates with popular apps, shortcuts | iOS | Free |
| Shift | 500+ app integrations, account management, search across apps | Windows, macOS, Linux |
|
| Microsoft To Do | Task & subtasks, color-coded lists, daily planner | Windows, macOS, iOS, Android | Free |
How To Use Daily Schedule Apps as a Time Organizer
Once you choose the apps that suit your needs, you can use them to improve your time management skills and organize your calendar. Here’s how:
- Analyze the time you spend on tasks and be more intentional in managing your projects and daily routines.
- Detect your peak performance time, reduce distractions, and timewasters
- Adjust your to-do lists to become more productive on a daily basis.
- Prioritize activities
- Schedule protected time for your personal obligations
- Schedule buffer time in case of delays and unexpected events
- Recognize areas where you need to improve.
Takeaways on the Best Time Management Apps
If you are constantly juggling multiple tasks and struggling to stick to your plans and accomplish your goals, both personal and professional, perhaps one (or more) of the best time management apps we presented here can offer you a solution.
For example, if you run a business, you can use an all-in-one app like Toggl to manage your team and plan months ahead or a simple time tracker like Clockify to be more efficient.
You can choose Timely to learn how much time you spend on each work-related task and try Clear Todos to have fun while you organize your personal time. If you are on a budget, free apps like Workflow or Shift can help streamline your everyday tasks and accomplish your goals at no cost.
Each of these best time management apps is specifically designed to help you become more efficient, productive, and focused in your day-to-day activities. To get the most out of them, find the app that suits your current needs and start organizing your calendar!
